Available
Stock is sellable or usable and can be allocated by POS, checkout, transfer, or fulfillment.
AWRA OpsHub
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Separate sellable stock from quarantined, damaged, expired, returned, inspection-pending, and disposal-bound stock without losing operational visibility, traceability, or adjustment governance.
Hold
Remove stock from sellable availability
Review
Preserve reason, actor, and evidence
Resolve
Release or create a governed disposal adjustment
Stock status cockpit
Nitrile Gloves Box
| Status | Qty | Control |
|---|---|---|
| Available | 72 | Sellable |
| Inspection pending | 18 | Held |
| Damaged | 4 | Disposition review |
Available to promise
72
Unavailable but on hand
22
Governed result
Held stock is visible, protected, and resolved through release or approved disposal.
Why status control matters
Many inventory systems treat stock as a single number. That breaks down when a warehouse has goods that physically exist but cannot be sold, issued, transferred, fulfilled, or counted as usable supply.
AWRA inventory status controls separate on-hand quantity from available quantity. A damaged carton, expired batch, returned item, recalled lot, or inspection-pending delivery can stay visible in inventory while being blocked from normal allocation.
This gives operations, finance, procurement, quality, and leadership a shared view of stock reality: what can be used now, what is under review, what needs action, and what must leave inventory through a governed adjustment path.
On hand
Physical stock still exists
Available
Stock allowed for use
Held
Stock blocked by control
Status categories
AWRA keeps the model understandable for floor teams while giving managers enough structure for reporting, traceability, and approval decisions.
Stock is sellable or usable and can be allocated by POS, checkout, transfer, or fulfillment.
Stock exists but needs quality, receiving, compliance, or supervisor review before it becomes available.
Stock is isolated because of recall review, supplier concern, suspected contamination, or operational risk.
Stock is physically compromised and must be released after review or disposed through adjustment.
Stock passed its usable date and should be excluded from FEFO allocation and normal use.
Stock came back from a customer, branch, team, or job site and needs review before reuse.
Lifecycle
A manager or authorized operator selects a quantity from an available stock row and marks it as quarantined, inspection pending, damaged, expired, or returned. AWRA can split the stock row so only the affected quantity is blocked.
Held stock remains on hand, but it is excluded from normal availability. Sales, checkout, transfer, and allocation logic can continue using clean stock without accidentally consuming held inventory.
The hold keeps status reason, notes, actor, timestamp, warehouse, location, batch, and item context together so quality or operations teams know why the stock is blocked.
If the stock passes review, AWRA can move the held quantity back into an available row for the same item, warehouse, location, and batch context.
If the stock must leave inventory, AWRA creates a pending checkout adjustment from the held row instead of silently subtracting stock.
The normal adjustment workflow applies the final stock-out, journal impact, notifications, trace event, and audit trail only after approval.
Disposal governance
When held stock must be written off, scrapped, returned to vendor, or reworked, AWRA routes the decision through the same adjustment engine that already handles approvals, accounting impact, notifications, and traceability.
The held row stays visible until the checkout adjustment is approved and applied.
The checkout line points back to the held item-location row, status, batch, and disposition action.
Disposal consumes held stock directly during approval, so it does not fail because the row is not available.
Final trace and stock reduction occur only when the adjustment is actually adjusted.
| Action | System outcome |
|---|---|
| Write off | Pending checkout adjustment linked to held stock and expense impact. |
| Scrap | Controlled removal for unusable goods with reason and approval. |
| Return vendor | Stock stays blocked until supplier return workflow is approved. |
| Rework | Keeps stock in review while corrective action is tracked. |
This design gives finance and operations one source of truth: stock was not simply deleted; it was reviewed, routed, approved, and adjusted.
Enterprise controls
Only authorized users can hold, release, or initiate disposal.
Every status row keeps warehouse, location, batch, and item identity.
Stock controls respect blind stock visibility while giving reviewers a reveal path.
Reasons, notes, timestamps, actors, and outcomes remain attached to the control event.
Status outcomes connect to item, batch, lot, serial, and adjustment history.
Final write-offs go through adjustment and journal logic, not direct quantity edits.
Operational examples
Move an expiring batch into expired status, block allocation, then create a write-off adjustment after supervisor review.
Hold the affected quantity at receiving while clean units remain available for fulfillment.
Keep returned stock unavailable until inspected, then release or dispose based on condition.
Quarantine affected lot numbers and trace remaining quantity before any stock leaves the warehouse.
Place questionable received stock on hold while teams compare dispatch, receipt, and count evidence.
Hold a subset of stock while quality teams perform checks without blocking clean inventory.
Connected modules
Item records, stock rows, warehouse quantities, and available/unavailable summary.
Open pageBatch, lot, serial, FEFO, expiry, recall, and movement lineage.
Open pageBlind counts, freeze controls, variance review, and correction evidence.
Open pageWarehouse, location, shelf, bin, and storage-role context for held stock.
Open pageMovement discipline so held stock does not travel as clean stock.
Open pageOperational summaries for held stock, disposal outcomes, and inventory risk.
Open pageClean inventory truth
AWRA inventory status and quality holds help teams keep operations moving while protecting customers, finance, compliance, and decision-makers from stock that should not be treated as available.
Help Center
Run inventory, procurement, assets, sales, and field work with approved AWRA guidance for setup, migration, integrations, security, pricing, and support.