Inventory Insights

Valued at buying price, stock is valued at a number somebody typed once. Every receipt now blends into a true moving average — dollar orders at the rate on the PO — and the receipt journal posts the same figure the valuation report shows.

Agro-dealers sell by the kilo, hardware by the metre, fuel by the litre. Every item now has a unit of measure, stock moves in decimals where the unit allows it, and a box of screws still refuses 0.4.

One reorder point per item treats a Nairobi depot and a Kisumu shop as the same building. Each warehouse can now carry its own minimum and maximum, and the reorder screen fills each one to its own ceiling.

Every item now has a type, Stock or Service. A service sits in the same catalogue, carries its own price and income account, is sold and bought like any other item, and never touches stock.

A service has nothing on hand, so by any arithmetic it is always low. Services are now left out of every low-stock alert, reminder, workflow, suggestion and nightly reorder recalculation.

A service can become a stock item at any time. A stock item can become a service only once nothing physical is attached to it, and the check runs on the form, through the API and at approval.

A queued approval that lost a race gets refused, and somebody has to decide whether to throw away their own capture. That decision needs both numbers on one screen — and a live connection to be worth anything.

The role editor offers five separate controls over receiving stock — view, create, approve, adjust, reject. One of them governs a screen you can open. The other four can be granted or withheld all afternoon and nothing changes, which is worse than having one control, because it looks like five.

Every automatic reorder point is recomputed at one in the morning from thirty days of demand, a lead time and a safety stock. Until October 2026 that meant every item; a figure somebody types is now marked Manual and left alone, and a warehouse minimum is never touched.

Generated barcodes are unique within your organisation and nowhere else, checked against your items and your assets in one shared namespace. They are internal identifiers, not registered product codes, and the difference decides what you can do with them.

A serial number is one physical unit with its own location, supplier and status, and a column waiting for its warranty date. Every field is left alone when an update says nothing about it — except two, which are written every single time.

A batch is identified by your organisation, the item and the number on the carton — nothing else. Receive that combination twice and the second delivery joins the first, filling in what was blank and rewriting exactly three fields that were not.