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Assets = Liabilities + Equity
What you own, what you owe, and what is actually yours — as of this afternoon.
Not as of the last time somebody prepared it. AWRA OpsHub reads your balance sheet out of the same ledger your sales, stock movements, expenses and payroll have been writing all week, with each side built from named account groups you can point at.
Assets — what the business holds
Liquid
Cash412,880.00
Bank6,118,772.05
Owed to you & held
Accounts Receivable1,244,905.60
Inventory Assets3,470,881.25
Long-lived
Fixed Assets1,840,000.00
Total assets13,087,438.90
Liabilities & equity — the claims on it
Owed by you
Accounts Payable918,340.00
Taxes Payable318,442.15
Equity
Retained Earnings11,850,656.75
Share capital — add on request—
Total liabilities & equity13,087,438.90
Both totals are printed side by side on the real screen, so whether the two sides tie is a thing you can see at a glance rather than take on trust.
A living statement
A balance sheet nobody had to prepare moves every day.
The traditional balance sheet is a photograph taken long after the event. Somebody closes the month, chases the stock count, agrees the bank, guesses at accruals, and three weeks later hands you a page describing a business that has since moved on. By the time it is accurate it is history, which is why most owners never open one and run on the bank balance instead.
The reason AWRA's version is different is not clever reporting. It is that nothing here waits to be booked. Receiving stock debits inventory as the goods arrive. Selling relieves inventory at cost and debits receivables in the same instant. A customer payment moves the balance from receivables into cash or bank depending on the tender. An expense either credits payables or credits the account it was paid from. Posting payroll recognises the cost and settles it. Every one of those is a balance sheet movement and every one of them already happened.
So the statement is not produced. It is read — and what you get back is a description of the position you are actually in, rather than the position you were in before the last stock take.
Inventory moves on receipt & sale
Debited at receiving, relieved at cost when goods leave. No separate valuation run.
Receivables move on issue & payment
Debited with the gross the customer owes, cleared when the money is recorded.
Payables move on bill & settlement
Credited by expenses and receiving, cleared by each vendor payment.
Tax moves on fulfilment
Output tax split off the invoice into its own liability rather than sitting inside revenue.
Named groups, not guesswork
Every line names the accounts behind it.
Each side of the statement is defined as a list of account system keys. That is deliberately boring, and it is what makes the statement trustworthy: you can hold the definition in your head, and no account can drift onto the wrong side because somebody renamed it.
Cash
cashPhysical takings and mobile money. Cash and mobile-money tenders both settle here — a routing decision made by the payment itself rather than by whoever is reconciling later.
Bank
bankCard, transfer, cheque and every other non-cash tender, plus the settlement side of every posted payroll run.
Accounts Receivable
accounts_receivableWhat customers owe you, debited with the gross of each fulfilled invoice and cleared as payments land. The per-customer detail behind this single figure lives in the aging report.
Inventory Assets
inventory_assetsStock at cost, driven by the same movements your warehouse screens show. Received goods debit it; sold and issued goods relieve it at the item's own cost.
Fixed Assets
fixed_assetsLong-lived items capitalised rather than expensed. The register page explains exactly what this figure is and is not.
Accounts Payable
accounts_payableWhat you owe suppliers and service providers. Credited by recorded expenses held as payables, by stock received against purchase orders, and cleared by each vendor payment.
Taxes Payable
taxes_payableOutput tax, separated off each fulfilled invoice at the moment of fulfilment and credited here on its own line — so the amount you owe a revenue authority is a balance rather than a calculation somebody performs at filing time.
Retained Earnings
computedYour accumulated trading result, worked out from the ledger rather than posted as an entry. The next section walks through exactly how, because it is the one figure here that is derived instead of accumulated.
Named capital accounts
on requestShare capital, owner's capital, drawings and reserves are an empty group today, ready to be filled. Adding them — with their own postings and a movement schedule — is work we can do for your workspace.
The equity figure
Retained earnings is computed, not posted.
This is the one number on the statement that is not simply a ledger balance, so it is worth being precise about where it comes from.
Revenue accountsall of them
−
Expense accountsall five groups
=
Retained Earningsappended to equity
Every revenue account in the ledger is totalled, every expense account across all five cost groups is totalled, and the difference is placed in equity as retained earnings. Nothing writes a journal to do this — it is recalculated each time you open the statement, so it can never be stale, and there is no closing entry to remember or get wrong.
That design has a real advantage worth naming: in a system where retained earnings is a posted balance, a missed or duplicated year-end closing entry corrupts the figure permanently and quietly. Here there is no closing entry to miss. The trade-off is the other side of the same coin — because it is computed from the whole ledger rather than from a period, it is a cumulative figure rather than a movement you can slice by year.
And one thing to plan around rather than discover: this calculation totals the revenue accounts directly, while the income statement applies the revenue-recognition rule described on its own page. For a business whose sales all run through invoices the two agree. For a counter-heavy business they will differ, and bringing both onto one basis is in the ledger below with everything else we can build.
Straight answers
What the balance sheet does today — and what we can add to yours.
The position of your business is the last thing to be vague about, so here it is precisely, including the work we would take on.
What AWRA OpsHub does today
- A balance sheet read live from the general ledger, recalculated every time you open it, with nothing to prepare and nothing to import
- Both totals — assets, and liabilities plus equity — printed side by side, so whether the two sides tie is visible rather than assumed
- Five named asset groups and two named liability groups, each defined as an explicit account key that survives an account being renamed
- Inventory driven by the same movements your warehouse screens show — debited at receiving, relieved at cost on sale, so ledger and stock valuation move together
- Receivables carrying the gross the customer owes, cleared as payments land, with per-customer detail available in the aging report
- Output tax separated into its own liability at the moment an invoice is fulfilled, rather than sitting inside revenue until filing time
- Cash and bank routed by the tender itself — cash and mobile money to Cash, everything else to Bank — decided at the payment rather than in a reconciliation
- Retained earnings computed rather than posted, so there is no year-end closing entry to miss, duplicate or get wrong
- The whole statement mirrored on the API for the mobile app and your own integrations
- Accumulated depreciation as a contra-asset account, credited by the monthly depreciation run and reducing total assets rather than adding to them
More we can add to your workspace
- An as-at date with a comparative prior-period column, so the position at any month end can be read beside the one before it
- Named capital accounts — share capital, owner's capital, drawings and reserves — with their own postings and a statement of changes in equity
- A current versus non-current split on both sides, with the working-capital and current-ratio subtotals that follow from it
- A retained earnings figure computed on the same revenue-recognition basis as the income statement, so the two statements tie for a counter-heavy business
- A balance check line that states the difference in figures whenever the two sides diverge, rather than leaving the reader to subtract
- Accumulated depreciation presented beneath cost for each asset class, with net book value per class, rather than as one contra line among the assets
- Multi-currency balances with a period-end revaluation and an FX movement line
- A per-line drill-through from a balance sheet figure to the postings that produced it
- A PDF and Excel statement pack, and scheduled delivery of it to your accountant each month
- Loan and lease liability accounts with an amortisation schedule behind them
Where we point you to a specialist
- How your assets are valued and which accounting standard your statements are prepared under are decisions for you and your auditor. We build the statement to the basis they specify.
- An impairment or a revaluation is a judgement with consequences outside the software, so it stays with the people accountable for it. Tell us the rule and we will build the posting that follows it.
- Your filed accounts carry your auditor's sign-off. We hand over every posting behind the statement and stay out of the signature block.
- We will not advise on whether a balance is recoverable or a provision is adequate. That is advice, and a vendor offering it in a sales meeting is selling you a liability.
The as-at date and the named capital accounts are the two customers ask for first, and both sit on foundations that already exist rather than needing new plumbing. Tell us which of this you need and we will come back with a written spec, a timeline and a price to add it to your workspace.
Around this statement
The rest of the picture.
General Ledger The ten operational routes that write every posting on this statement, and the trial balance beneath it. Income Statement The trading result that lands in retained earnings, and the revenue-recognition rule behind it. Fixed Asset Register What the fixed assets figure is, what it is not, and how depreciation posts against it. Chart of Accounts The system keys each side is built from, and the receivables, payables and tax accounts behind them. Aging & AR/AP Per-customer and per-supplier detail behind the two single figures on this page. Inventory The movements that make the inventory line move, and the costing behind the valuation.
Questions, answered
Balance sheet FAQ.
Do I have to close a month before the balance sheet is usable?
No. It reads the ledger live and recalculates each time you open it, so it is current the moment your last operation posted. You can record that a month is closed, and who closed it, when your own process calls for that.
Where does the inventory figure come from?
From the same stock movements your warehouse screens show. Receiving debits inventory; selling and issuing relieve it at the item's own cost. There is no separate valuation run to schedule, which is also why the ledger figure and your stock report do not drift apart.
Why is there no share capital line?
Because the equity group ships empty and equity is presented as retained earnings alone. Named capital accounts — share capital, owner's capital, drawings, reserves — with their own postings and a statement of changes in equity are work we can add to your workspace.
Can I get the position as at 31 December?
Not today; the statement reads all activity to date. An as-at date with a comparative column is the first item in the middle column above and is scoped work on figures that already exist.
What if the two sides do not tie?
You will see it immediately, because both totals are printed side by side on the screen. What we have not built yet is a line that states the difference for you rather than leaving you to subtract — that is on the list above.
Is depreciation reflected in the fixed assets figure?
Yes, through its own account. The fixed asset lines are the balances of your capitalised asset accounts at cost, and the monthly depreciation run credits Accumulated Depreciation, a contra-asset account that appears among the assets as a negative balance and reduces the total. Net book value per asset is in the depreciation register, which is checked against those ledger balances. The register page explains the difference between that and the indicative value trend the asset register draws.
Can our auditor work from this?
Yes — and they should be able to get behind it, which is the point. Every figure is a group of accounts they can list, every account has its full posting history, and the whole thing is available over the API under a key you issue.
Ready when you are
Know your position on a Tuesday.
Not three weeks after month end, not after the stock count, and not after somebody has a free afternoon. The postings are already made — the balance sheet is a page you open.