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Time off that runs itself.
Requests, multi-level approvals, always-accurate balances, a team calendar and notifications — with self-service for people who log in and a secure no-login option for those who don't. AWRA Leave Management uses the same approval engine, audit trail and permissions that run the rest of your operations.
Balances
Live, never drift
Approvals
Multi-level
Calendar
Team availability
Everyone
No-login requests
What's shipped
Everything a leave process needs — live today.
Runtime-verified and in your hands now, not a roadmap. From policy setup to the final approval, the whole cycle is covered.
Leave types & policies
Define annual, sick, maternity, unpaid and custom leave types — each with its own yearly entitlement, paid/unpaid flag and whether it needs approval.
Balances that never drift
Balances are computed live as entitlement minus approved days this year, counting working days only — weekends and public holidays are excluded automatically.
Multi-level approvals
A line manager recommends, then HR approves — or either can decline with a reason. Reuses the same approval engine as procurement, so there is nothing new to learn.
Employee self-service
Staff with a login get a "My Leave" area to request time off, watch their balance, and cancel pending requests — no HR round-trip.
No-login requests
Field and frontline staff without accounts request leave through a secure personal link (PIN-protected, bot-shielded) they open on their phone — no seat required.
Team leave calendar
A shared calendar shows who is off and when, so managers approve with full visibility of team availability.
Smart notifications
Submitting notifies the approver; a decision notifies the employee — in-app, automatically, for everyone with a login.
Regional public holidays
Maintain a public-holiday calendar for each region you operate in; balance math respects it everywhere.
Cancellation & audit
Cancel with balance restored, and every submit, recommend, approve, reject and cancel is captured on the audit trail.
The flow
One clean path from request to approved.
Every step is explicit and audited, and the balance only moves when a request is actually approved — restored automatically if it's later cancelled.
1
Request
Employee (or their manager) submits with type & dates
2
Recommend
Line manager recommends — or declines with a reason
3
Approve
HR gives the final approval
4
Balance updates
Working days deducted; weekends & holidays skipped
5
Calendar & alerts
Team calendar updates; everyone is notified
Leave for your whole workforce
Even the people who never log in.
Most HR tools assume everyone has an account. Real workforces don't. AWRA gives office staff a self-service area and gives drivers, cleaners and field crews a secure personal link to request leave from their phone — no seat, no password.
- Logged-in staff: request, track balance and cancel from "My Leave"
- No-login staff: a personal, PIN-protected link (share the QR once)
- Bot-shielded and rate-limited, so the public link stays safe
- Requests land in the same approval queue — one process for everyone
Personal leave link No login
Scan to request
1 Enter PIN
2 Pick dates & type
3 Submit securely
Not a silo
Wired into the platform you already run.
Shared approval engine
The same workflow that approves purchase orders approves leave — consistent, audited, nothing new to configure.
Granular permissions
Separate rights to view, request, approve and manage leave types, using your existing roles.
Built-in notifications
Uses the platform notification service — approvers and employees are kept in the loop automatically.
One employee record
Leave sits on the same employee record as contracts, documents and assets — see it all in one profile.
Full audit trail
Every state change is captured with who and when, like everything else in the platform.
Feeds Attendance & Payroll
Approved leave and balances feed straight into the attendance register and unpaid-leave proration in payroll.
Questions
The practical details.
How are balances calculated?
A balance is the leave type's yearly entitlement minus the days already approved this year, counting working days only — weekends and your configured public holidays are excluded. It is computed live, so it can never drift out of sync.
Can employees without a login request leave?
Yes. Each employee can be given a secure personal link, protected by a PIN and shielded against bots, that they open on their phone to request and track leave — no account or seat needed. Share it once as a QR code.
Does it support more than one approval level?
Yes. A line manager recommends and HR gives final approval, and either step can decline with a reason. It runs on the same approval engine as the rest of the platform.
What happens to the balance if leave is cancelled?
The balance only decrements on approval, and cancelling an approved request restores those days automatically — no manual adjustment.
Do managers see team availability?
Yes — a shared team leave calendar shows who is off and when, so approvals happen with full context.
Where does leave fit in the HR roadmap?
Leave is live, alongside Employee Management, Attendance and Payroll. Payroll draws directly on approved leave and balances to prorate unpaid days.
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