Invited
12
Suppliers selected
Sourcing desk
RFQs & Quotation Comparison
Invite suppliers, manage quote deadlines, collect structured responses, compare offers side-by-side, and preserve the evidence behind every award decision.
AWRA keeps sourcing work out of scattered inboxes. Procurement teams can see who was invited, who responded, what each supplier offered, why a vendor was selected, and which evidence supported the decision.
Supplier response board
RFQ status by vendor
Responded
7
Quotes received
Shortlist
3
Ready for award
RFQ management
RFQs turn an approved need into a controlled supplier conversation.
AWRA RFQs are designed to keep supplier invitations, deadlines, response expectations, attachments, item details, and clarification history in one place. Buyers can invite the right vendors, monitor response progress, and prevent sourcing decisions from being rebuilt from email memory.
Create RFQ
Start from an approved request, reorder signal, or buyer-created sourcing need.
Invite suppliers
Choose approved vendors, define response rules, and keep invitation history visible.
Manage deadlines
Track due dates, late responses, reminders, extensions, and close windows.
Clarify requirements
Keep supplier questions, buyer answers, and attachments connected to the RFQ.
Quotation comparison
Compare supplier offers by more than price.
Good sourcing decisions look at the full offer: unit price, total cost, delivery lead time, tax, warranty, payment terms, attachments, quote validity, compliance notes, prior supplier reliability, and whether the quote fully satisfies the request.
AWRA records each response against the request and scores every quote on a weighted blend of total price, delivery time, distance and — if you switch it on — the supplier’s own track record. The award stays with a person; the score and the reasons sit beside it as evidence.
Decision factor
Vendor A
Vendor B
Vendor C
Unit price × 120
KES 504,000
KES 486,000
KES 529,200
Lead time
5 days
9 days
4 days
Quote completeness
Complete
Missing warranty
Complete
Supplier score
88 / 100
61 / 100
90 / 100
Award readiness
Recommended
Review terms
Backup option
Opt-in supplier score
Let the supplier’s track record count — when you decide it should.
Every supplier you have ordered from carries a scorecard refreshed each night from its purchase orders: on-time delivery, order quality, disputes, price drift and lead time, rolled into one score out of 100. Quote comparison can weigh that score beside price, delivery time and distance. It is off until a buyer switches it on, because turning it on changes which quote wins.
Weights for this comparison
Total price 50%
Delivery time 20%
Distance 0%
Supplier score 30%
How each factor is scored. Within one request for quotation, the cheapest, fastest and nearest quote scores best on its factor and the dearest, slowest and furthest scores worst; a higher supplier score is better. Weights are relative, so they always add up to the whole.
A supplier with no history is scored at the average of the others in the comparison — neither rewarded nor punished for being new.
RFQ-0217 · 120 office chairs · same three quotes, two runs
Supplier score off
Price 70% · delivery 30%
1Vendor B · KES 486,000 · 9 days70.0
2Vendor A · KES 504,000 · 5 days64.8
3Vendor C · KES 529,200 · 4 days30.0
Supplier score on
Price 50% · delivery 20% · supplier 30%
1Vendor A · score 8873.1
2Vendor B · score 6150.0
3Vendor C · score 9050.0
Vendor B is KES 18,000 cheaper and wins on price alone. Its record — late on a third of its orders — is what the second run sees. The buyer still awards; what changes is that the recommendation and the evidence beside it now include how each supplier has actually performed for you.
What AWRA OpsHub does today
- A weighted comparison on total price, delivery time, distance and the supplier’s stored score, scoped to one request for quotation and excluding rejected quotes.
- The supplier score read from each supplier’s nightly scorecard, off by default and switched on per organisation or per run.
- Suppliers with no orders yet scored at the average of the comparison rather than at an invented value.
- Automatic scoring when a quotation arrives, on defaults your organisation sets, with the award left to a person.
- A stored score, ranking and recommendation per response, and a best-quote status on the winner.
- Line-by-line price comparison across suppliers, marking the best price on each item, with each line awarded to the supplier you choose.
More we can add to your workspace
- Weighted scoring per line — price, delivery and supplier score applied item by item rather than to the quote total — being built.
- A same-basket check confirming every supplier quoted the same lines and quantities before they are compared.
- Inspection results inside the supplier score, so quality reflects the goods received rather than whole-order outcomes.
- Sealed bids and panel scoring, with more than one assessor recorded against an evaluation.
Where we point you to a specialist
- The supplier score is off until you switch it on. Turning it on changes which quote wins, and that is a buyer’s decision rather than ours.
- A score summarises a supplier’s history with you. It says nothing about a supplier you have not bought from yet, and we would rather show that than guess.
Line-level comparison and a same-basket check both sit on request lines that are already relational. Tell us how your evaluation committee scores a tender today.
Smart Recommendations
Sourcing teams usually explore these next.
Supplier quotes become easier to defend when invitations, comparisons, award reasoning, and evidence connect to sourcing and vendor workflows.
Related strategy feature
Strategic Sourcing
Evaluate supplier options with price, lead time, quality, risk, approval state, and sourcing context in one decision view.
Open recommendation Related supplier feature
Supplier Collaboration & Vendor Performance
Track supplier responsiveness, reliability, quote behavior, delivery discipline, and performance history before awards are finalized.
Open recommendation Related analytics feature
Procurement Analytics Suite
Turn RFQ response rates, quote comparisons, supplier outcomes, cycle time, and award decisions into executive sourcing signals.
Open recommendationRecommended sourcing path
From supplier invite to award-ready evidence.
01
Invite vendors
02
Normalize quotes
03
Compare risk
04
Prepare award
Customers like you also use
Award decisions
Award decisions need a reason, an owner, and a record.
Procurement awards can be sensitive. The winning supplier may not always be the lowest price. AWRA helps teams document why a supplier was selected, what tradeoff was accepted, which reviewer approved the decision, and what evidence supports the award.
Award by item, supplier, quote, or procurement scenario.
Capture decision notes before purchase order creation.
Escalate high-value or unusual awards for approval.
Preserve quote evidence for finance and audit review.
Quote evidence
Keep supplier proof attached to the sourcing decision.
Quote evidence includes supplier documents, response timestamps, terms, attachments, buyer clarifications, comparison notes, award justification, and approval history. AWRA keeps this material close to the RFQ so procurement, finance, and leadership can understand the decision later.
Supplier response files
Upload quotes, certificates, product sheets, warranty notes, and commercial terms.
Comparison notes
Record why one supplier was stronger on price, lead time, quality, availability, or risk.
Award approval trail
Preserve who reviewed, who approved, what changed, and when the award moved forward.
PO handoff context
Carry the selected quote and supporting evidence into purchase order preparation.
Procurement Overview
See how RFQs connect to requests, budgets, POs, receiving, and integrations.
Open pagePurchase Requests & Approvals
Understand the controlled intake and approval path before RFQ creation.
Open pagePurchase Orders, Receiving & Matching
See how award decisions become POs, receiving records, inventory updates, and closeout.
Open pageHelp Center
Need a quick answer while you read?
Run inventory, procurement, assets, sales, and field work with approved AWRA guidance for setup, migration, integrations, security, pricing, and support.
