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Every project’s health. Every person’s week.
A project slips because someone was carrying three of them at once. The portfolio dashboard rates every project on schedule, effort and budget; the capacity heatmap shows who is overloaded in which week — both read from the tasks, estimates, time logs and leave you already keep.
Resource capacity
Hours planned against hours available, per person, per week.
People run down the side and weeks or days across the top. Each cell divides the work planned for that person by the hours they actually have — and the hours they have come from HR, not from a number someone typed into a planning sheet.
Capacity from your calendar
The standard working day from HR settings, times the working days on your working calendar, less public holidays for the person’s work country and less approved leave. A half-day of leave removes half a day.
Work from remaining estimates
From today on, each open task’s estimate less the hours already logged, spread over the assignee’s available days between its start and due date. A task with only a due date is scheduled back from it.
Logged hours for the past
Days already gone show the hours actually logged on tasks, because the plan for last Tuesday no longer matters — what was done does.
Overdue work lands today
Work past its due date is still owed, so it lands on the next available day and shows as today’s overload, which it is.
Click for the tasks
Select a cell to see the tasks behind it, then open one to reassign it, move its dates or correct its estimate.
Project, department, dates
Filter by project and department, switch between weeks and days, and step earlier or later through up to 26 weeks at a time.
Tasks with no dates are shown beside the person as undated hours, and tasks with no estimate are counted separately — so a pale row is never mistaken for a free person when their work simply has no estimates.
Portfolio dashboard
Every project, judged by the same three rules.
One row per project: health, % complete, due date, open and overdue tasks, hours against plan, budget burn, owner and the next — or missed — milestone. A KPI row filters by health, and two charts set effort logged against plan and budget burn against progress. A project’s verdict is the worst of its three checks.
| Check | Off track | At risk |
|---|---|---|
| Schedule | The project or an open milestone is past its due date. | Any open task is overdue, a milestone is due within 7 days, or the project is due within 14 days and under 80% complete. |
| Effort | Hours logged exceed the hours budget, or the task estimates where there is none. | Hours logged run more than 15 points ahead of task progress. |
| Budget | Actual cost exceeds the money budget. | 90% of the budget is spent, or spend runs more than 15 points ahead of progress. |
Judged only on a baseline
Effort is checked only where there is an hours budget or task estimates, and budget only where there is a money budget. A project with neither is judged on schedule alone.
Closed is not judged
Completed and cancelled projects show as closed rather than as on track, so the portfolio is about the work still in flight.
Money for the right people
Anyone who can view projects sees the portfolio; budget figures appear only for people with the project analytics permission.
Nothing to keep in step
Fix the task, and both views change.
Neither screen keeps a plan of its own. They read the same tasks, estimates, time logs, budgets and approved leave as the rest of AWRA, so the way to clear a red cell is to change the work — reassign it, move its dates, fix its estimate — and the heatmap and the portfolio follow.
- Approved leave from HR removes capacity the day it is approved.
- Public holidays follow each person’s work country.
- Hours logged against tasks feed past days, effort health and the budget burn.
- The mobile app shows both screens read-only, for a check between meetings.
Portfolio · 4 projects in flight
Off track Warehouse fit-out 62%
Milestone missed 3 Oct
At risk ERP rollout, Kisumu 48%
Hours 18 pts ahead
On track Fleet tracking 71%
Next: pilot, 24 Oct
On track Annual audit prep 35%
Next: fieldwork, 2 Nov
Illustrative.
What AWRA OpsHub does today
- A resource capacity heatmap by person across weeks or days, with capacity from the working calendar, public holidays and approved leave.
- Allocation from remaining task estimates, spread over each assignee’s available days, and logged hours on days already past.
- A drill-down from any cell to the tasks behind it, each one a click from reassignment or new dates.
- A portfolio dashboard rating every project on schedule, effort and budget, with a KPI row, two charts and filters by health, status, owner and department.
- Budget figures limited to people with the project analytics permission.
- Both screens in the mobile app, read-only.
More we can add to your workspace
- Contracted hours per person, so a part-timer is measured against their own week rather than the standard day.
- Drag-to-reassign on the heatmap, moving work from an overloaded person to one with room in a single gesture.
- Tentative bookings for proposed projects, held against capacity before the work is approved.
- Skills and roles on the heatmap, to find who has room and the right skill for the job.
- Portfolio snapshots over time, so a project’s health can be compared week on week.
Each row in the middle column extends two screens that already read your calendar, leave, estimates and budgets. Tell us which planning decision you make most often.
Portfolio & Capacity
Frequently asked questions
How is someone’s capacity worked out?
From the standard working day in HR settings, times the working days on your working calendar in the period, less public holidays for the person’s work country and less approved leave. Half-day leave removes half a day. Everyone is measured against the standard day today; contracted hours per person are something we can add to your workspace.
Where does the planned work come from?
From the open tasks assigned to each person. From today on, each task’s remaining estimate — its estimate less the hours already logged — is spread across the assignee’s available days between its start and due date. Days already past show the hours actually logged.
What do the heatmap colours mean?
Under is below 70% of available hours, healthy is 70% to 100%, over is up to 125%, and far over is above 125%. Work on a day with no available hours, such as a day of approved leave, is flagged on its own.
How does the portfolio decide a project is at risk?
It checks schedule, effort and budget and takes the worst. A project is off track when it or an open milestone is past due, hours logged exceed the baseline, or actual cost exceeds the budget; at risk when tasks are overdue, a milestone is close, or hours or spend run more than 15 points ahead of progress.
Who can see budget figures on the portfolio?
Anyone who can view projects sees the portfolio and its health verdicts. Budget amounts and burn appear only for people with the project analytics permission, which also opens the capacity heatmap.
Can I see this on my phone?
Yes. The AWRA mobile app shows the portfolio and the capacity heatmap read-only. Changes are made on the tasks themselves.
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