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Blog Category
Healthcare & Clinics
Pharmacy stock and expiry control, medical equipment registers, and consumables procurement for Kenyan facilities.
15 articles in healthcare and clinics.
Healthcare & Clinics 12 min
Issued, Not Sold
A shop sells and a store issues, and the difference decides which movements the replenishment maths can see. Why a hospital store's reorder points work when the same building's pharmacy counter stays silent — and the ward dimension you have to choose before go-live.
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Healthcare & Clinics 12 min
The Inspector Asks for the Last Six Months
The request is always the same shape: show us what happened, and show us you have not edited it since. What an evidence pack contains including the section people do not expect, exactly what a SHA-256 checksum proves, and the row caps worth knowing before you hand one over.
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Healthcare & Clinics 12 min
Who Signed for the Defibrillator
Four people are certain about four different pumps, and all four are remembering something real, because there are eleven and they are identical. What a custody register records that a list cannot, why "verified" is the action nobody uses, and the one thing about equipment it does not do.
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Healthcare & Clinics 12 min
The Licence That Expired in a Drawer
A registration lapses in March and everyone keeps working, because nothing in the working day changes. It surfaces in September when an insurer asks — and the question is about every shift in between. Why the reminder window matters more than the reminder, and what a register that holds actually needs.
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Healthcare & Clinics 12 min
The Recall Notice Arrives on a Friday
A manufacturer withdraws a lot number at four on a Friday. The question is asked in their unit and answered in yours — and if those were never connected at the receiving door, no amount of effort now can connect them. What a batch trace returns, and exactly where it stops.
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Healthcare & Clinics 13 min
Forty Items, One Procedure: Costing Theatre Consumables
A caesarean consumes roughly the same forty items every time. With no bill of materials, you either record thirty-eight lines per case or lose component stock — and the stockout is found in theatre.
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Healthcare & Clinics 14 min
Who Was On Sunday Night? Clinical Rosters and Locum Pay
The roster is a plan and attendance is a fact, and the gap between them is the information you actually want. Plus why the locum paid from petty cash is invisible to every cost figure you have.
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Healthcare & Clinics 13 min
Hold First, Destroy Second: Expired Stock and Clinical Waste
Expired stock and clinical waste are one control problem in two uniforms. The leverage is not the bin — it is the held state that stops stock being dispensed before it stops being present.
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Healthcare & Clinics 14 min
Paid in Ninety Days: Running a Clinic's Insurance Receivable
A clinic billing KES 4m a month at ninety-day settlement permanently carries KES 12m of somebody else's money. Why you must measure two ages rather than one, and why a third of your ageing is yours.
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Healthcare & Clinics 10 min
Controlled Medicines: Custody, Counts & a Record That Survives Questioning
For a small part of a clinic store the question is never "how many" but "who, when and on whose authority". Where to spend two-person discipline, why small discrepancies get investigated here, and what a general inventory system cannot discharge.
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Healthcare & Clinics 11 min
What a Visit Actually Costs: Consumables, Time & the Service Mix
A clinic can be busy, well-run and quietly losing money on half of what it does. Building a consumable cost per service in an afternoon, and why waste concentrates in your least-used service rather than your busiest.
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Healthcare & Clinics 9 min
Clinic & Pharmacy Inventory Management in Kenya (2026 Guide)
A stockout is a clinical event and expired stock is money in the disposal drum — batch tracking, FEFO, consumables par levels, and the weekly hour that runs it all.
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Healthcare & Clinics 8 min
Pharmacy Expiry Management: FEFO, Horizon Reports & Supplier Returns
Expiry routinely eats 3–8% of drug spend invisibly. Where it comes from, the 30/60/90 routine, and the purchasing habits that stop it at the source.
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Healthcare & Clinics 8 min
Medical Equipment Maintenance: Registers, Calibration & Downtime
Broken equipment announces itself; miscalibrated equipment misdiagnoses quietly. Three maintenance tiers, calibration discipline, and the replacement horizon.
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Healthcare & Clinics 7 min
Clinic Supplies Procurement: Buying on Data, Not Habit
Reorder points from consumption, shelf-life terms in writing, supplier performance tracked — the upstream half of facility stock control.
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