Approvals by message
A go-ahead on WhatsApp or in a corridor, and nothing to show the auditor six months later.
Procurement software
Procurement software for requisitions, approvals, RFQs, supplier comparison and purchase orders.
A request becomes an RFQ, quotes are compared side by side, the award is recorded, and the purchase order can only come from the approved quotation — one chain, on the record from request to payment.
The problem
What it looks like before.
Supplier quotes in email
Three quotes in three inboxes, compared on a sheet that is never attached to the order it justified.
An order nobody can trace back
A purchase order appears with no request, no quotation and no reason it went to that supplier.
Paying for what never arrived
Invoices approved against memory instead of matched against what was actually received.
How AWRA solves it
What changes, and where to read more.
Requisitions with a reason
Requests carry the department, the quantity and the justification, and wait in the Approvals Hub for someone with the right to decide.
Read moreRFQs to several suppliers
Send one RFQ to many vendors — through their own portal if you like — and receive timestamped quotes against it.
Read moreSide-by-side comparison, losers kept
Quotes are compared on price and terms, the award is recorded with its reason, and the quotes that lost are retained as evidence.
Read moreOrders only from an approved quote
There is no standalone purchase order: every PO descends from an approved quotation, so the chain cannot be skipped.
Read moreReceiving that refuses an over-receipt
Goods are received against the order, and more than was ordered is blocked rather than quietly accepted.
Read moreSupplier prequalification
Suppliers apply through your own public form, are reviewed and approved, and become vendor records without anyone retyping a certificate.
Read moreTypical workflow
From a request to a paid supplier
- 1
A department raises a request with quantity, reason and urgency.
- 2
An approver with the right permission approves it from the Approvals Hub.
- 3
An RFQ goes to shortlisted suppliers, and their quotes come back timestamped.
- 4
Quotes are compared, the award is recorded with its reason, and the PO is raised from the winning quotation.
- 5
Goods are received against the order, and payment is held if the order, receipt and invoice disagree.
Coming from Excel?
Most of our buyers are replacing a spreadsheet, not another system.
AWRA vs spreadsheets, in full| Spreadsheets | AWRA |
|---|---|
| Manual approvals | Approvals recorded against the request |
| Supplier quotes in email | Structured RFQs with every quote kept |
| Hard-to-track changes | A tamper-evident audit log |
Who it is for
The same procurement software, set up for your sector.
Migration
Already using Excel, QuickBooks or another system?
You do not need to throw everything away. Most teams keep something they already run and connect it, rather than replacing it on day one.
Excel → AWRA
Import items, suppliers, customers, assets and your chart of accounts.
- Upload a CSV or Excel file for items, vendors, customers, assets, custodians, warehouses, locations or the chart of accounts — each from a template you download first.
- A file is imported whole or not at all. One bad row rolls the file back, so you never find half a catalogue in the system and half still in the sheet.
- Opening stock comes in on the item sheet into your default location; a count at each branch then puts every unit where it actually sits.
- Employees import from CSV with a preview you check before anything is written.
More we can add
Opening ledger balances by upload. The template is already in the product, and switching the upload on for your workspace is work we can take on.
QuickBooks → AWRA
Keep QuickBooks for the books. Let AWRA run the operational workflow in front of it.
- Connect your QuickBooks Online company from settings, with its own sign-in for your organisation.
- AWRA pushes vendors, items and purchase orders across, so the supplier and item lists stop being typed twice. A vendor saved in AWRA syncs on its own.
- A sync log shows what went across and what QuickBooks refused, so a failed record is a line you can read rather than a mismatch you find at month-end.
- Available on Premium and Enterprise.
More we can add
Invoices, bills and payments sent to QuickBooks, and records pulled back from it — both are extensions we can build for your workspace.
Existing ERP → AWRA
Run AWRA beside the system you have, connected through its API and webhooks.
- A read API, keyed to your organisation, serves items, categories, warehouses, customers, invoices, vendors and purchase orders to the other system.
- Workflows send signed webhooks when something happens — a stock movement, a low-stock item, a procurement request, an RFQ or a quotation — so the ERP hears about it without polling.
- Inbound webhooks accept signed events from the other system and start a workflow in AWRA.
- The same workflows can post to a Zapier or Make catch-hook when the other side already lives there.
More we can add
Write access on the API, so another system can create records in AWRA directly rather than through a webhook-triggered workflow.
Pricing
What it costs
Requests, RFQs, quotations and purchase orders are available on Basic with limited access. Pro unlocks the full module — landed costs, order tracking and quality checks, supplier prequalification and vendor payments.
Pro plan · Run on automation
KES 5,800 / month
or KES 63,800 billed yearly
Full procurement, sales, accounting and HR (employees, leave, attendance & payroll) plus workflow automation and reporting.
Before you pay anything
30-day free trial
Thirty days of the full platform, every module switched on and no card required. Choose a paid tier whenever you are ready.
What AWRA OpsHub does today
- A purchase order can only be raised from an approved quotation. There is no standalone PO path, so the request-to-order chain is structural rather than a policy people are asked to follow.
- Over-receipt is blocked by default, so more than was ordered is refused at the door rather than discovered at payment.
- Payment is held on a discrepancy between order, receipt and invoice, unless someone with the override permission gives a written reason.
- RFQ comparison with the losing quotes retained and the award reason recorded at the moment of choosing.
More we can add to your workspace
- Approval routed by amount on a procurement request, sending a large request to a second approver automatically. Today approval rests on who holds the permission, whatever the value.
- Budgets that stop a purchase. Budget checks show the warning at RFQ stage today; a hard stop when a budget line is exhausted is something we can build for your workspace.
- Contract lifecycle management — renewal dates, obligations and variations modelled against the vendor, beyond holding the contract as a document.
Where we point you to a specialist
- We will not decide which supplier you award. Comparison and AI quotation analysis rank and flag; the award, and the reason for it, belong to a person on your side.
Everything in that middle column is scope, not a ceiling. Tell us which of it you need and we will come back with a written spec, a timeline and a price to add it to your workspace.
See it on your own process
Bring the spreadsheet you want to retire.
We will walk through it in AWRA with you — your items, your approvers, your locations — and show you what the first workflow would look like.
Questions buyers ask
Procurement software, answered
Does AWRA handle the whole procurement cycle?
Yes — requests, approvals, RFQs to several suppliers, quotation comparison, purchase orders, receiving and supplier payment, on one connected record. Every purchase order is raised from an approved quotation, so the chain from request to order is always there.
How do approvals work?
Approval rights belong to roles. A request waits in the Approvals Hub for someone holding the approve permission, and the decision is logged with who made it and when. Routing a request to a second approver by its value is something we can add for your workspace.
Can suppliers submit quotes themselves?
Yes. Suppliers can receive RFQs and submit quotations through the vendor portal, and new suppliers can apply to be prequalified through your own public form.
What stops us paying for goods that never arrived?
Goods are received against the order, over-receipt is blocked, and a payment is held when the order, the receipt and the invoice disagree — unless someone with the override permission records a written reason.
Which plan do we need?
Basic gives limited access to requests, RFQs, quotations and purchase orders. Pro is the full procurement module, including landed costs, order tracking and supplier prequalification. Every module is switched on during the 30-day trial.
Go deeper
The feature pages behind this one.
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