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Procurement for Kenya
Requisitions, approvals, quotations, and receiving in one auditable chain — so spend follows policy and the audit file assembles itself.
If any of these ring true, you are exactly who this was built for.
Verbal go-aheads and retro-dated signatures — untraceable when questions come.
Purchases that skipped the process entirely, discovered at invoice time.
The same vendor wins everything and nobody can show why — or why not.
Invoices approved against memory instead of matched against deliveries.
Each capability links to a deeper feature tour.
Threshold-based approvals enforced by the system — your policy, running itself.
Simultaneous RFQs, timestamped responses, side-by-side comparison, recorded awards.
Order, delivery, and invoice must agree before payment leaves.
Delivery time, quality, and price stability per vendor — data at award time.
Committed and actual spend against budget lines — overspends blocked before they happen.
Suppliers receive RFQs, submit quotes, and track orders in their own portal.
Approval bands and committee rules configured to your procurement policy.
Your vendor list imported; RFQs flow to them from day one.
Request → approval → quotes → PO → receipt — every step on the record.
The seven procurement problems behind most NGO audit findings — emergency purchases, quotation theatre, undocumented approvals — and the fixes that hold up in the field.
A complete, adaptable procurement policy for Kenyan NGOs — thresholds, committees, conflict-of-interest rules, and emergency procedures you can copy into your manual.
License models, the implementation costs nobody quotes upfront, honest three-year totals in KES, and the questions that expose hidden pricing.
Both — the same chain (request, approve, compare, receive, match) protects a distributor's margins and an institution's compliance. Thresholds and formality scale to your policy.
Yes — approval chains are configured by amount, category, and department, so the KES 500,000 purchase takes a different path than the KES 5,000 one, automatically.
Through the vendor portal: they receive RFQs, submit quotations, and see order status. Their responses are timestamped, which quietly ends quotation backdating.
Fully — receipts update inventory, matched invoices post to the ledger, and committed spend counts against budgets. Procurement in isolation is just prettier paperwork.
Bring one real purchase and your approval matrix — see the chain enforce it.