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What operations software costs in Kenya, what it costs to run, how to build the case for it — and the cases where the honest answer is not to buy any.
Real numbers in shillings, ours included. What the subscription costs, what the first three months cost on top of it, and the three line items every quote leaves out because they are your hours rather than the vendor's.
The subscription is under a third of it. The five components, a five-year model for a forty-staff distributor, and the recurring item nobody puts in the spreadsheet — two hours a month of somebody tending the thing.
Real, predictable and absent from every proposal, because seven of the nine are your hours rather than the vendor's. Each with a rough shilling figure and the week it lands — plus three costs people budget for and rarely incur.
Whatever a vendor charges for, you will ration without deciding to. Per-user pricing pushes you into shared logins; per-module pricing breaks the records-referencing-records that made an integrated system worth buying. How to read either shape.
Four effects you can actually measure, how to get a before-figure for each, and the honest reason two of them are smaller than any vendor said. Including why one figure should be left deliberately blank.
A Nairobi build looks competitive against three years of subscription and never prices maintenance or the day the developer becomes unavailable. The four questions, a five-year comparison, and the two cases where building genuinely wins.
Free the way a puppy is free. Where the money actually goes, the three roles a self-hosted deployment quietly requires and nobody staffs, and the two situations where it is genuinely right in Kenya.
From a software company that would rather say it now than watch you cancel in month four. Includes the sizes where a spreadsheet is genuinely correct, and a plain list of the capabilities that would rule us out.
One page, five parts: four measured numbers, one deliberately blank, the full cost including your own hours, a paragraph on what you are not buying, and three numbers with a ninety-day review date.
A dollar-priced subscription is an unhedged monthly currency position renewed forever. What a 20% move does to it, the three second-order costs nobody quotes, and the difference between a contract currency and a display currency.
Overstock has an invoice; a stockout has no document at all. Which is exactly why every business carries too much of the first and cannot tell you what the second costs. The four layers of a stockout, and where the two curves cross.
Six routine tasks with a stopwatch against them and an annual figure each. The largest line is the one nobody complains about — and three of the six do not improve at all, which is the part that makes a case survive review.
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