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Donor fund tracking
Tag spending to grants and budget lines at entry, watch burn rates live, keep restricted and unrestricted funds apart, and turn donor reports into exports.
If any of these ring true, you are exactly who this was built for.
Transactions get their grant identity weeks later, reconstructed from receipts and memory.
Fuel under Grant A runs out, so it quietly books to Grant B — and neither report reconciles.
"We returned it" is still a finding. The wall between funds must be structural, not aspirational.
Money in the field belongs to no budget line until liquidation — and liquidations drift for months.
Each capability links to a deeper feature tour.
Every expense, PO, advance, and payroll allocation carries donor, grant, and line at entry time.
Spend vs time elapsed per grant and per line — spot under- and over-spending while it's still fixable.
Fund types are separated structurally and reported separately, automatically.
Advances tagged to activities before payment, liquidation deadlines enforced, no second advance while one is open.
Equipment carries its funding grant — end-of-project handover reports take minutes.
Budget-vs-actual in the donor's structure, generated from live data — no Excel adjustment step.
Load the approved budget with its lines and restriction rules.
Expenses, procurement, and advances all tagged at entry — the system blocks untagged spending.
Budget-vs-actual and burn rate, straight from the system. Compare it with last quarter's spreadsheet week.
A practical system for tracking restricted funds from grant agreement to donor report — fund segregation, budget lines, burn rates, and audit-ready advances.
What NGO teams should look for in an ERP — donor fund segregation, procurement governance, asset registers, and Kenya-specific compliance — with a practical evaluation checklist.
The seven procurement problems behind most NGO audit findings — emergency purchases, quotation theatre, undocumented approvals — and the fixes that hold up in the field.
Yes — shared costs (rent, utilities, shared staff) can be allocated across grants by percentage or amount, with the allocation recorded and repeatable month to month.
The grant is recorded at the receipt-date rate, expenses book in KES as incurred, and exchange differences are reported explicitly and consistently across the grant period.
Yes — advances carry a liquidation deadline, overdue advances are flagged and escalated, and policy can block new advances while one is unliquidated.
Role-based access lets you give auditors read-only views scoped to the grants they are reviewing, with every historical transaction and its documentation attached.
Bring one active grant and see its budget, burn rate, and report generated live.