Ask AwraIQ about features, pricing, onboarding, login, integrations, security, demos, mobile apps, automation, reports, or support.
Donor fund tracking
Every donor shilling, traceable from receipt to report
Code spending to a grant as it is entered, watch burn rates live, report restricted and unrestricted separately, and turn donor reports into exports. A grant is modelled as a project — that is a discipline the system records, not a wall it enforces, and the scope section says so plainly.
Sound familiar?
If any of these ring true, you are exactly who this was built for.
Classification archaeology
Transactions get their grant identity weeks later, reconstructed from receipts and memory.
Silent line overspends
Fuel under Grant A runs out, so it quietly books to Grant B — and neither report reconciles.
Restricted funds borrowed for rent
"We returned it" is still a finding. The wall between funds must be structural, not aspirational.
Advances lost in the field
Money in the field belongs to no budget line until liquidation — and liquidations drift for months.
What you get with AWRA OpsHub
Each capability links to a deeper feature tour.
Grant & budget line tagging
Every expense, PO, advance, and payroll allocation carries donor, grant, and line at entry time.
Live burn rates
Spend vs time elapsed per grant and per line — spot under- and over-spending while it's still fixable.
Restricted and unrestricted, kept apart by coding
A grant is modelled as a project, costs are coded to it as they are entered, and restricted and unrestricted spend report separately on that coding. It is a discipline the system records and reports faithfully — not a wall it enforces, because nothing stops a cost being coded to the wrong project.
Advance & liquidation control
Advances tagged to activities before payment, liquidation deadlines enforced, no second advance while one is open.
Donor-funded asset tags
Equipment carries its funding grant — end-of-project handover reports take minutes.
Report exports per grant
Budget-vs-actual in the donor's structure, generated from live data — no Excel adjustment step.
How teams get started
1
Set up one grant
Load the approved budget with its lines and restriction rules.
2
Spend against it for a month
Expenses, procurement, and advances all tagged at entry — the system blocks untagged spending.
3
Export the donor report
Budget-vs-actual and burn rate, straight from the system. Compare it with last quarter's spreadsheet week.
Guides from our blog
NGOs & Nonprofits 9 min
How NGOs Can Track Donor Funds Properly
A practical system for tracking restricted funds from grant agreement to donor report — fund segregation, budget lines, burn rates, and audit-ready advances.
Read
NGOs & Nonprofits 10 min
Best ERP Software for NGOs in Kenya (2026)
What NGO teams should look for in an ERP — donor fund segregation, procurement governance, asset registers, and Kenya-specific compliance — with a practical evaluation checklist.
Read
NGOs & Nonprofits 9 min
Procurement Challenges in NGOs (And Solutions)
The seven procurement problems behind most NGO audit findings — emergency purchases, quotation theatre, undocumented approvals — and the fixes that hold up in the field.
Read
NGOs & Nonprofits 11 min
A Grant Budgeted Net of Tax Is Short by the Tax
Where the consumption tax cannot be reclaimed, it has to be charged to a budget line — and a line has a ceiling that a good intention does not raise. The arithmetic is simple and it is discovered late.
Read
NGOs & Nonprofits 6 min
Grant Burn Rate: How to Calculate and Read It
Money spent against time elapsed — the fastest health check a grant has. The formula, the four patterns, why donors read it the way they do, and the 30-minute monthly review.
Read
NGOs & Nonprofits 8 min
Donor Reporting Made Simple: Restricted vs Unrestricted Funds
What each fund type is, where NGOs mix them by accident — salary borrowing, shared costs, exhausted lines — and the structure that keeps the wall intact.
Read
Questions we are asked here
Frequently asked questions
Can one expense be split across two grants?
Yes — shared costs (rent, utilities, shared staff) can be allocated across grants by percentage or amount, with the allocation recorded and repeatable month to month.
How do you handle grants in USD or EUR spent in KES?
The grant is recorded at the receipt-date rate, expenses book in KES as incurred, and exchange differences are reported explicitly and consistently across the grant period.
Does it enforce liquidation deadlines on advances?
No. There is no advance or liquidation object in the product at all, so nothing carries a deadline, nothing is flagged or escalated automatically, and no policy can block a new advance. An earlier version of this answer described all three behaviours and none of them existed. What you can do today is issue the advance as a payment to the staff member and clear it against the expenses they later submit, which is a real workflow and an entirely manual one — the ageing and the chasing are yours. A proper advance register with deadlines, escalation and a block on re-issue is on the roadmap and commissionable now, on a written specification, a timeline and a price agreed before anything starts. If unliquidated advances are the reason you are shopping, treat this as the deciding row.
Can donors or auditors get read-only access?
Role-based access lets you give auditors read-only views scoped to the grants they are reviewing, with every historical transaction and its documentation attached.
Turn donor reports into exports
Bring one active grant and see its budget, burn rate, and report generated live.