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For NGOs & nonprofits
Track every donor shilling, run compliant procurement, keep asset registers audit-ready, and pay staff with statutory deductions handled — in one governed system priced in KES.
If any of these ring true, you are exactly who this was built for.
Budgets live in Excel, spending lives in the ledger, and every report is a reconstruction project.
Approvals happen on WhatsApp, quotes live in email, and files take a day each to assemble.
Donor-funded laptops and vehicles are in a register that hasn't met reality since the last count.
M-Pesa advances go out fast, liquidations come back slow, and the gap is unexplainable.
Each capability links to a deeper feature tour.
Tag every transaction to a grant and budget line at entry. Burn rates and budget-vs-actual per donor, live.
Requisitions, threshold-based approvals, RFQs, quotation comparison, and committee decisions — one auditable chain.
Every asset has an owner, location, grant tag, and movement history. Handover reports in minutes.
Relief items and program supplies with receipts, issues, counts, and adjustment reasons auditors accept.
PAYE, NSSF, SHIF, and housing levy handled; program-staff cost allocation to grants.
Four operations work with no signal on mobile — stock transfers, inventory check-out and check-in, and asset movements — syncing when connectivity returns. Approvals and asset verification need a connection.
We set up your chart of accounts, budget lines, and one active grant in a guided session.
Your team raises a requisition, approves it, compares quotes, and receives goods — in the system.
Budget-vs-actual for the grant, generated — not reconstructed. Then roll out to the rest.
What NGO teams should look for in an ERP — donor fund segregation, procurement governance, asset registers, and Kenya-specific compliance — with a practical evaluation checklist.
A practical system for tracking restricted funds from grant agreement to donor report — fund segregation, budget lines, burn rates, and audit-ready advances.
The seven procurement problems behind most NGO audit findings — emergency purchases, quotation theatre, undocumented approvals — and the fixes that hold up in the field.
Questions we are asked here
Plans are priced in KES with no enterprise minimums — small teams start affordably and grow into more modules. See the plans page for current figures; NGO and multi-office pricing is available on request.
Yes. Budgets are held per grant with line-level tracking, and every expense, purchase order, and payroll allocation carries its grant identity — so multi-donor reporting is a filter, not a spreadsheet exercise.
Not for the four operations that work without it: stock transfers, inventory check-out and check-in, and asset movements, all on mobile, syncing when the team is back online. Be precise about the rest, because it changes how you plan a field trip — approving a request, verifying an asset, conducting a stock count and receiving a purchase order all need a connection. The rule of thumb that holds: recording something you are physically holding works offline; anything that has to agree with a shared current state does not.
Core modules (finance, procurement, inventory, assets) typically take two to six weeks for a Kenyan NGO, assuming your chart of accounts and opening balances are ready. Payroll and field workflows usually follow as a second phase.
Bring one grant, one procurement case, and one asset register to a focused demo.