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For NGOs & nonprofits
The ERP built for how NGOs in Kenya actually work
Track every donor shilling, run compliant procurement, keep asset registers audit-ready, and pay staff with statutory deductions handled — in one governed system priced in KES.
Sound familiar?
If any of these ring true, you are exactly who this was built for.
Donor reports take weeks
Budgets live in Excel, spending lives in the ledger, and every report is a reconstruction project.
Procurement findings every audit
Approvals happen on WhatsApp, quotes live in email, and files take a day each to assemble.
Assets nobody can locate
Donor-funded laptops and vehicles are in a register that hasn't met reality since the last count.
Field advances that never close
M-Pesa advances go out fast, liquidations come back slow, and the gap is unexplainable.
What you get with AWRA OpsHub
Each capability links to a deeper feature tour.
Field requests with a clock on them
Programme and field offices raise tickets through a portal that needs no login. Each one routes to a department queue by category, carries a first-response and resolution SLA, and ends with a satisfaction score on the record.
Every approval in one queue
Procurement requests, RFQs, quotations, stock adjustments, leave and payroll all wait in a single Approvals Hub, grouped by module and counted. Approving applies the effect where it belongs, and the decision lands in the audit log a donor can read.
Donor fund & budget tracking
Tag every transaction to a grant and budget line at entry. Burn rates and budget-vs-actual per donor, live.
Governed procurement
Requisitions, threshold-based approvals, RFQs, quotation comparison, and committee decisions — one auditable chain.
Asset registers with custody
Every asset has an owner, location, grant tag, and movement history. Handover reports in minutes.
Program inventory
Relief items and program supplies with receipts, issues, counts, and adjustment reasons auditors accept.
Payroll with Kenyan statutory
PAYE, NSSF, SHIF, and housing levy handled; program-staff cost allocation to grants.
Offline field capture
Sales at the till, stock counts, check-ins and check-outs, transfers, asset movements and approvals keep working on the mobile app with no signal, and sync once when it returns. Receiving against a purchase order and job time are being brought offline next.
Signed handovers for the audit file
Relief items issued to a programme, a partner or a field office can be signed for by the person who took them, with their printed name and the moment recorded and printed on the issue note. Asset handovers the same. It is operational evidence rather than a certified e-signature, and it works where there is no network.
How teams get started
1
Bring one real grant
We set up your chart of accounts, budget lines, and one active grant in a guided session.
2
Run one procurement end-to-end
Your team raises a requisition, approves it, compares quotes, and receives goods — in the system.
3
Export your first donor report
Budget-vs-actual for the grant, generated — not reconstructed. Then roll out to the rest.
Guides from our blog
NGOs & Nonprofits
Best ERP Software for NGOs in Kenya (2026)
What NGO teams should look for in an ERP — donor fund segregation, procurement governance, asset registers, and Kenya-specific compliance — with a practical evaluation checklist.
Read
NGOs & Nonprofits
How NGOs Can Track Donor Funds Properly
A practical system for tracking restricted funds from grant agreement to donor report — fund segregation, budget lines, burn rates, and audit-ready advances.
Read
NGOs & Nonprofits
Procurement Challenges in NGOs (And Solutions)
The seven procurement problems behind most NGO audit findings — emergency purchases, quotation theatre, undocumented approvals — and the fixes that hold up in the field.
Read
NGOs & Nonprofits
Who Else Is on That System? Answering the Donor’s Data Clause
How to read the data protection annex in a grant agreement, which questions hosting answers and which stay yours, and how to answer the who-else question in one sentence for every funder.
Read
NGOs & Nonprofits
A Grant Budgeted Net of Tax Is Short by the Tax
Where the consumption tax cannot be reclaimed, it has to be charged to a budget line — and a line has a ceiling that a good intention does not raise. The arithmetic is simple and it is discovered late.
Read
NGOs & Nonprofits
Grant Burn Rate: How to Calculate and Read It
Money spent against time elapsed — the fastest health check a grant has. The formula, the four patterns, why donors read it the way they do, and the 30-minute monthly review.
Read
Questions we are asked here
Frequently asked questions
Is AWRA OpsHub priced for NGOs?
Plans are priced in KES with no enterprise minimums — small teams start affordably and grow into more modules. See the plans page for current figures; NGO and multi-office pricing is available on request.
Can it handle multiple donors and grants at once?
Yes. Budgets are held per grant with line-level tracking, and every expense, purchase order, and payroll allocation carries its grant identity — so multi-donor reporting is a filter, not a spreadsheet exercise.
Do our field teams need constant internet?
No. On the mobile app, selling at the till, counting stock, checking stock in and out, transfers, asset movements and verification, and approvals all work with no signal; each is queued on the phone and synced once when the team is back online, so a retry never creates a second record. Receiving against a purchase order and job time are being brought offline next, so plan those for a day with signal until then.
How long does it take to get running?
Core modules (finance, procurement, inventory, assets) typically take two to six weeks for a Kenyan NGO, assuming your chart of accounts and opening balances are ready. Payroll and field workflows usually follow as a second phase.
See your NGO's workflows in AWRA
Bring one grant, one procurement case, and one asset register to a focused demo.