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NGO assets
Vehicles, laptops, generators, and field equipment — registered, tagged to the grant that funded them, assigned to custodians, and tracked through every movement.
If any of these ring true, you are exactly who this was built for.
The asset register was accurate the day it was made. Two office moves later, nobody trusts it.
Project closes; the donor wants a signed asset disposition report; assembling it takes a month.
A laptop was issued to "the Kisumu office" — not a person. Now it's gone and no one is responsible.
Vehicles and generators get attention only when they fail — mid-activity, far from town.
Each capability links to a deeper feature tour.
Each asset carries its funding grant, purchase reference, value, and condition history.
Assets are assigned to named people, with signed issue and return — accountability built in.
Location changes and inter-office transfers approved and logged — the register tracks reality.
Scheduled asset checks (mobile, offline-capable) reconcile the register against what exists.
Service intervals and maintenance history per asset — breakdowns become the exception.
End-of-project reports per grant: what was bought, where it is, its condition, and its disposition.
Existing asset list loaded with grants, values, and locations.
Every portable asset gets a named custodian with a signed issue record.
A mobile verification round reconciles the register — and keeps it reconciled.
What NGO teams should look for in an ERP — donor fund segregation, procurement governance, asset registers, and Kenya-specific compliance — with a practical evaluation checklist.
A practical system for tracking restricted funds from grant agreement to donor report — fund segregation, budget lines, burn rates, and audit-ready advances.
The seven procurement problems behind most NGO audit findings — emergency purchases, quotation theatre, undocumented approvals — and the fixes that hold up in the field.
Yes — assets carry their funding grant from purchase, so donor-specific registers and end-of-project disposition reports are filters, not reconstruction projects.
Custodian clearance shows every asset issued to the person; return is recorded at handover, and unreturned items are visible before the final paycheck, not after.
Yes — verification rounds run on mobile, offline if needed, with condition notes and photos synced when back online.
Assets can be created from received purchase orders, inheriting supplier, cost, and grant — so the register grows from real transactions instead of manual entry.
Bring your current asset list and see it become a living register.