Currency in AWRA OpsHub

Every AWRA organization has one base currency, based on the country you set up with. A Kenyan business keeps its books in Kenyan Shillings, a Ugandan business in Ugandan Shillings, and so on. Most of what you create — till sales, invoices, quotations, purchase orders and payments — is in that currency.

The general ledger and every financial statement are kept in the base currency and nothing else. A document can be in another currency, such as an invoice raised from a US dollar quotation or a supplier bill against an order quoted in euros, but it reaches the books converted once, at the exchange rate recorded on it. That is what keeps the trial balance adding up: every figure in it is in one currency.

You can see your organization currency in Account and Organization settings. If you ever genuinely need it changed, reach out to the AWRA team, because a change of base affects how every rate already recorded is read.

AWRA subscription plans are shown in US Dollars as a simple, consistent reference price, so everyone sees the same headline number when comparing plans.

You pay in your local currency using familiar methods such as M-Pesa and card, so checkout feels normal and there are no new accounts to set up. Annual plans include one month free.

Subscription billing is separate from your day-to-day business records: what you pay AWRA never mixes with the sales, invoices and bills in your own books.

Sometimes you want to read your numbers in a currency that feels familiar. AWRA lets an organization set an optional display currency in account settings. When set, dashboards, on-screen reports, and list views show your figures in that currency as a clearly-marked approximate value.

This only changes what you see on those screens. Your official documents — invoices, customer statements, receipts, accounting, and every PDF — are never touched by it: each document stays in the currency it was raised in, and the ledger stays in your base currency, so the records people rely on never change.

Partners have the same convenience in the partner portal: they are paid in their local currency and can choose a display currency to view their figures in a currency they prefer. To go back to your own currency everywhere, simply clear the display currency.

An invoice or supplier bill in a currency other than your base needs its exchange rate before it can reach the books. Open it and an Exchange rate needed panel asks for the base-currency units per one unit of the document’s currency on the document date — for a Kenyan business invoicing USD 1,000, perhaps 129.50. Press Record rate and confirm. The rate is fixed once saved, because everything posted with it has to keep agreeing with the document. On an invoice this needs the edit invoices permission; on a bill, the approve supplier bills permission. A bill against a purchase order with no rate of its own takes the rate its goods were received at.

Recording the rate posts everything that was waiting for it, converted at that one rate: the invoice’s revenue and stock issue, its credit notes and payments, or the bill’s expense, VAT and payable. The USD 1,000 invoice books KES 129,500 of receivable and revenue. Customer payments, supplier payments, withholding, online collections and POS sales in another currency post the same way. Until a rate is recorded nothing posts at all, the page says it is waiting for an exchange rate, and the refused posting is in the audit log — AWRA never fetches a rate at posting time, because the wrong day’s rate is as wrong as no conversion.

Rates move between invoice and payment. When you record a payment you can enter the rate on the day paid. Leave it empty and the payment settles at the invoice’s rate with no difference. If the customer pays the USD 1,000 when the rate is 131.00, the receivable clears at KES 129,500, the bank receives KES 131,000, and the KES 1,500 difference is booked to Exchange Gains and Losses as a realised gain; a lower rate books a loss. A payment in a third currency stays flagged until it is settled another way. Revaluing open foreign balances at month end (unrealised gains and losses), accounts held in their own currency and automatic daily rates are being built.