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Purchase Order

A formal buyer document authorising a purchase from a supplier.

Area
Procurement
Abbreviation
PO
In this area
40 terms of 259

A purchase order is the buyer's binding offer to a supplier specifying items, quantities, prices and terms. Once accepted it becomes a contract and the reference point for receiving and invoicing.

POs bring control and an audit trail to spending: nothing is bought without an approved, numbered document to match against later.

See it in AWRA OpsHub

Purchase Orders & Receiving

Related terms

Purchase Requisition

PR

An internal request to buy, submitted for approval before a PO is raised.

Three-Way Match

Verifying a supplier invoice against the PO and the goods received before paying.

Goods Received Note

GRN

A record confirming what was actually received against a purchase order.

Blanket Purchase Order

A single PO covering multiple deliveries over a period at agreed terms.

More in Procurement

Approval Workflow Approved Vendor List (AVL) Bid Evaluation Category Management Conflict of Interest (CoI) Contract Lifecycle Management (CLM) Cost Avoidance Delegation of Authority (DoA)

Purchase Order is not just a definition here

Procurement runs on this vocabulary every day in AWRA OpsHub — 40 of our 259 glossary terms describe things the platform actually does.

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