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Bid Evaluationnoun

Scoring supplier submissions against agreed criteria to select a winner.

Bid evaluation applies pre-agreed criteria and weights to each submission, usually in stages: compliance check, technical scoring, then commercial comparison of only the technically acceptable bids.

The discipline that matters is fixing the criteria and weights before bids are opened. Adjusting them afterwards — however reasonable it feels — is the single most common ground for a challenge.

How it is calculated

Total score = Σ (Criterion score × Criterion weight)

Weights are published with the tender and cannot change after opening.

Also called

  • tender evaluation
  • bid comparison

See it in AWRA OpsHub

Quotation Comparison

Related terms

Tender

A formal, structured competitive bidding process, common in public buying.

Request for Proposal

RFP

An invitation asking suppliers how they would solve a problem, not just what they charge.

Request for Quotation

RFQ

An invitation to suppliers to submit priced quotes for specified items.

Conflict of Interest

CoI

A personal interest that could improperly influence a buying decision.

More in Procurement

Approval Workflow Approved Vendor List (AVL) Blanket Purchase Order Category Management Contract Lifecycle Management (CLM) Cost Avoidance Delegation of Authority (DoA) Dual Sourcing

Bid Evaluation is not just a definition here

Procurement runs on this vocabulary every day in AWRA OpsHub — 40 of our 259 glossary terms describe things the platform actually does.

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