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For South Africa
Most South African buyers already own a system. This one is for the operations layer underneath it — stock counted across provinces, procurement that holds its approvals, assets with named custody, and evidence you can reconstruct on demand rather than assemble under pressure.
If any of these ring true, you are exactly who this was built for.
The finance package produces beautiful statements over operational records nobody enforced — approvals that warned, counts that drifted, receipts nobody matched.
Gauteng knows Gauteng. The Cape, KZN and the outlying branches report on their own rhythm, and the national stock position is always a few days behind the trucks.
A scheduled interruption should cost you two hours of electricity, not two hours of records. Work that was not captured during the outage is rarely captured afterwards.
The quotes, the approval, the delivery note and the invoice all exist — in four places, held by three people, and reconstructable only by the person who happens to remember.
Each capability links to a deeper feature tour.
Live stock in every warehouse, DC and store, governed transfers with in-transit visibility on the long inland legs, counts and traceability — in rand.
Requisitions, threshold approvals that refuse rather than warn, RFQs, quotation comparison and three-way matching against the delivery.
Net, tax and gross separated on every sales and purchase line, with source documents held against the transaction rather than in a folder.
Every asset tagged, located and assigned to a named person, with funder or grant attribution held on the record where it belongs.
Foreign-currency purchases at the rate actually paid, with duty, freight and clearing folded into true unit cost before the item is priced.
Branch, warehouse and field capture that keeps working through an outage or a dead spot and syncs when the connection returns.
Stock accuracy, approval discipline, asset custody or evidence reconstruction — the first module goes where the last bad afternoon came from.
Your branches, your suppliers, your approval chains, on your data — with training for the people who key transactions rather than the people who read reports.
Many South African operations keep their finance package and put governed operations underneath it. That is a legitimate end state, not a half-migration.
South African buyers are usually replacing something, not starting from nothing — which makes this a harder purchase, not an easier one. How to tell a system problem from a process problem, what to ask a polished vendor, and the straight answer on SARS, POPIA and payroll.
A VAT vendor is judged on the evidence behind the return, not the return itself. What "SARS-compliant software" should mean, what it usually means, and the reconstruction test that separates the two.
Gauteng, the Cape and KZN on one stock position, long inland legs from the port, and capture that survives a scheduled power cut. What national distribution actually demands of a system.
No. We are not a filing tool and we do not connect to SARS eFiling — our only fiscal e-invoicing integration is Kenya's eTIMS, and it is Kenya-only. What AWRA does is hold the records the return is built from: net, tax and gross separated on every sales and purchase line, with the source documents attached to the transaction. Your accountant or bookkeeper continues to file, and the reconciliation between the two is a routine check rather than a reconstruction. Confirm all VAT treatment and current rules with SARS or your tax practitioner.
Usually not, and we will tell you when replacing is the wrong call. South Africa has a mature accounting software market and many organizations here have a finance package that works perfectly well. The common failure is not in the ledger — it is in the operational layer beneath it, where stock, procurement and asset records are informal. Running governed operations underneath your existing finance system is a legitimate and often cheaper end state than a full replacement.
AWRA OpsHub is a hosted cloud service and you should ask us directly, in writing, which region your data sits in, who can access it, how long backups are retained and what happens to your data if you leave — then have your own advisers assess that against your POPIA obligations as the responsible party. We can supply those answers and support your compliance, but we do not certify it for you and no vendor honestly can. Treat any vendor who calls their product "POPIA compliant" without qualification as having answered a different question than the one you asked.
No, not as turnkey statutory payroll. Our maintained statutory payroll engine covers Kenya only. South African payroll is a submission regime as much as a calculation one, and we recommend a South African payroll specialist for that layer, with AWRA holding employee records, attendance, leave and payroll cost allocation to projects, funders and cost centres. Earnings and deductions can be configured manually to your practitioner's specification, but the statutory rules are yours and nothing is calculated, filed or remitted on your behalf.
No. We do not calculate B-BBEE scores, verify certificates, or produce scorecard reporting, and you should not buy any operations system on that basis. What AWRA does is hold supplier records with their documents attached and expiry dates tracked, so that when your verification agency or your own reporting process needs the underlying procurement evidence, it exists and is current. The scoring, the interpretation and the verification stay with the professionals who do that work.
The capture layer will, on a charged phone or tablet. Offline-first mobile capture lets receiving, counts, issues and field work continue without a connection and sync when power and signal return, which matters more in a branch or warehouse than in a head office on a UPS. What no software can do is run your equipment — this protects the record, not the operation.
Nairobi, with remote onboarding and live training. South Africa is one hour behind us, so your working day overlaps ours almost entirely — you are not filing tickets into a timezone that closed before you started.
One branch, one purchase order, one asset register — see them run governed, with straight answers about SARS, POPIA, B-BBEE and payroll before you sign anything.