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For Nigeria
Stock you can count across every branch, procurement that cannot skip an approval, assets with a named custodian, and import costs measured at the rate you actually paid — built for naira volatility and the distances between Lagos, Abuja, Kano and the field.
A worked example, not a measurement
A worked example rather than a measurement. Head office opens the stock report and sees four thousand units nationally, which is correct and useless. Read the right-hand column. Three of these four gaps have a movement behind them and are not losses at all; one has nothing behind it and is the only real problem in the table. A national figure cannot tell you which is which, and neither can a manager on the phone.
1,600
1,600
0
Nothing to explain. This is what the other three are being measured against.
1,000
940
−60
A transfer despatched to Port Harcourt on Friday and not yet confirmed there. The goods exist, they are on a road, and the gap closes itself on arrival.
800
860
+60
The other end of that same transfer, received but not yet entered. One movement, two gaps, pointing opposite ways — and they are the same sixty units seen twice by two branches that never reconcile with each other.
600
480
−120
No movement, no transfer, no adjustment, no reason code, nobody named. This is the only line in the table that is actually missing stock.
Now look at what the national figure did. Four thousand expected, three thousand eight hundred and eighty counted, one hundred and twenty short — which is exactly right, and right by accident. The Abuja and Port Harcourt legs happened to cancel. Count on a day when that truck is still loading and the national number is out by sixty as well, in a direction nobody can account for. A total that is correct only when the movements happen to net out is not a control; it is a coincidence you are relying on monthly. What makes the fourth line findable is that every movement carries a reason and a person, and transfers confirm on arrival rather than on despatch — so the only gap left standing is the one with nothing behind it.
Operations in Nigeria
FIRS is above and it stays with FIRS. The Nigerian operating problem is volume against visibility. A distributor running Lagos, Abuja, Port Harcourt and a set of depots is moving enough stock that a one per cent leak is a salary line, and the leak never appears as a leak — it appears as four branches whose Monday positions do not reconcile and nobody able to say which movement caused it. Every card below exists to make a discrepancy attributable to a transaction rather than to a suspicion.
Inventory
One position per branch, and head office sees all of them
Each branch and depot holds its own stock rather than contributing to a national figure that is technically correct and operationally useless. Transfers confirm on arrival, so what is between Lagos and Kano is a state instead of a gap.
Inventory adjustments
Shrinkage pinned to a movement, with a reason and a person
Blind counts with valued variance, and every adjustment carrying a reason code and the person who made it. The question stops being how much walked and becomes which movement it walked on — which is the only version anybody can act on.
Procurement
Approvals that stop running on relationships
Quotes retained rather than lost in WhatsApp, thresholds that refuse rather than warn, and three-way matching before payment. When a lender, a board or a donor finally asks, the file is not assembled in a panic because it was never disassembled.
Landed cost
Import cost at the rate you actually paid
Duty, clearing, port charges and haulage attach to the consignment as their invoices arrive, and the foreign-currency purchase keeps both amounts and the genuine rate. A price set off a rate that moved three weeks ago is the most expensive habit in the market.
Assets
A custodian per item across four cities
Named custodian, location, condition at each hand-off and movement history. At this scale the register is not an accounting artefact, it is the only answer to who had it in March.
Offline operations
Depots and field teams that do not wait for connectivity
Stock transfers, inventory check-out and check-in, and asset movements captured offline on mobile and synced on return — designed against East African connectivity, which is the same constraint at a different address.
One thing worth stating plainly at Nigerian scale: an employee is not a user. Staff exist as records without consuming a login, so a large branch network does not turn into a per-seat bill — which matters here more than almost anywhere else on this site.
Recognisable, we hope
Goods bought in dollars, sold in naira, and priced off an exchange rate that moved weeks ago — the loss shows up at reconciliation, not at the sale.
Lagos, Abuja, Port Harcourt and the depots each keep their own version of the stock position, and none of them agree on Monday morning.
Quotes over WhatsApp, approvals given verbally, and an audit file assembled in a panic when a donor, lender or board finally asks.
Stock leaves and cash does not arrive, but with no per-branch, per-person record there is nothing to investigate — only a number to absorb.
Running in the product today
Absences — on the roadmap, and commissionable now
What we would decline, and would rather say now
The middle column is absences rather than positions, and each is commissionable now on a written specification, a timeline and a price agreed before any money moves. The evidence this is real rather than a sales line is Kenya, where the eTIMS transmission and the statutory payroll engine were both built exactly that way by clients who needed them. We will not print a date here. We will put one in a quote.
Weigh the payment-rail and bank-reconciliation rows properly if your collections are high-volume and mostly bank. They are the two limits most likely to matter at Nigerian scale, and they are the two a demo is least likely to surface.
How this starts
Stock, procurement, FX margin or donor funds — the first module goes wherever your money is disappearing fastest.
Your branches, your imports, your approval chains — live, on your own data, with training for the people who will use it.
Additional branches, field teams, assets and reporting onboard module by module, not in one risky switchover.
Read before you shortlist
A vendor-honest guide to choosing operations software in Nigeria — what an ERP must actually do when the naira moves, how to test every claim in the demo, what to budget, and the straight answer on FIRS e-invoicing, VAT and Nigerian payroll.
In Lagos the distance between your warehouse and your customer is measured in hours, and stock spends most of its life in the gap. What inventory software must do where traffic, van sales and multiple warehouses hide your real position.
Nigeria is digitizing tax administration fast, and "we handle FIRS" has become the most casually thrown-around claim in software demos. What VAT and naira operations actually require of your records, and how to tell a records claim from an integration claim.
Questions we are asked in Lagos and Abuja
No — not as a built-in integration today, and we would rather tell you now than in month three. Our built-in fiscal e-invoicing integration is Kenya's eTIMS. In Nigeria, AWRA runs your operations — stock, procurement, assets, donor funds, sales records — alongside whatever process you use to meet FIRS requirements, and your records reconcile against it. If direct FIRS integration is essential, make it a written requirement before you sign, with us or with any vendor, and confirm the current rules with FIRS or your tax adviser. That is on the roadmap rather than a boundary, and it is commissionable now. A pipeline to a published interface — submission, retries, a failure queue and a daily report of sales carrying no fiscal reference — is ordinary work once there is a specification to build against. Kenya's eTIMS transmission and its maintained statutory payroll engine both exist because Kenyan clients needed them and commissioned them — neither arrived on a roadmap by itself. If this is the thing standing between you and a decision, say so and we will come back with a written specification, a timeline and a price before you commit to anything. What we will not do is print a date nobody has paid for.
Yes. The Nigerian naira and Nigeria's VAT rate are built-in presets in our tax and currency configuration, so transactions and reporting run in NGN with VAT-aware records, alongside strong multi-currency handling for imports and foreign-currency grants. Rates and thresholds are set by the authorities and change, so confirm current figures with FIRS or your accountant — this is not tax advice.
Foreign-currency purchases are recorded with explicit exchange-rate tracking, and landed cost folds duty, freight, clearing and charges into the true unit cost of imported stock. That means your margin is measured against the rate you actually paid on that consignment rather than a stale assumption — the single most valuable discipline for a Nigerian importer or distributor.
Our turnkey statutory payroll engine is maintained for Kenya only. For Nigeria we recommend keeping your existing payroll process and using AWRA for operations, or configuring earnings and deductions manually — and telling us what you need so any localization is built on real demand rather than promised casually. Confirm current PAYE, pension and NHF obligations with the relevant authorities or your accountant.
Yes. Multi-location organizations run branches per country with local currencies and consolidated reporting across the group. What does not travel is country-specific fiscal integration and statutory payroll automation — those are Kenya-only today, and every other country runs on the general operations, multi-currency and VAT-aware layer.
Nairobi, with remote onboarding and live training. Lagos is two hours behind us, so a working morning in Nigeria is a working morning here — you are not filing tickets into a timezone that has gone home.
One branch, one import, one approval chain — see them run governed, with straight answers about FIRS, VAT and what is actually localized.