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For cooperatives, aggregators & input dealers
From the member's sack to the member's M-Pesa — on one record
Produce weighed and graded fairly at the gate, members paid to the kilo net of input credit, farm inputs tracked as stock and debt, and post-harvest losses measured step by step — the whole season on one system.
Sound familiar?
If any of these ring true, you are exactly who this was built for.
Trust lost at the scale
Deliveries recorded on loose tickets and graded by feel — so members suspect the weight or the grade, and even honest co-ops cannot prove they were fair.
Input credit that never comes back
Seed and fertiliser advanced on trust, recorded as neither stock nor debt, and recovered patchily — the fastest way to bleed a co-op dry.
Losses nobody can explain
A double-digit gap between what was received and what was sold, absorbed as a vague shortfall with no idea which step is leaking.
Records buyers and lenders reject
No traceability of who supplied what, graded how — locking the co-op out of the certified and export markets that pay the most.
What you get with AWRA OpsHub
Each capability links to a deeper feature tour.
Produce intake & grading
Deliveries are received as stock against a supplier record, with the quantity, batch and date on the receipt. There is no produce intake module: no weighbridge or scale capture, no grade recorded at the point of delivery, no printed intake ticket, and no member entity for it to be recorded against — a farmer is a supplier. This is the largest gap on the page and it is in the scope section as a build.
Member payments to M-Pesa
Members paid for exactly what they delivered at grade prices, net of input credit, straight to mobile money.
Input credit by check-off
Inputs are issued as tracked stock, so what left the store and who took it is a record. The credit side is not built: there is no member ledger, no debt balance carried against a farmer and no automatic recovery from produce payments. Issuing on check-off today means running that balance outside the system.
Grading & quality control
Quality holds are real — stock can be held at a quarantine location and released deliberately rather than by convention. The grade itself is not: there is no grading standard, no grade recorded against a delivery and no grade-driven price. The hold is the part that works.
Cold chain & loss tracking
Losses are recorded as adjustments carrying a reason and a person, and counts surface variance in valued terms. What is not modelled is the chain of steps: there is no intake, cooling, grading or dispatch stage for a loss to be attributed to, so the step that failed is your analysis rather than the system's.
Buyer-ready reporting
Volumes, grades, member payments, and traceability — the records certified and export buyers and lenders require.
Signed for on receipt and on issue
A consignment received into the store and inputs issued to a block or a crew can each be signed for, with the printed name of the person accepting and the time. This is a signature on a stock movement rather than a produce intake ticket — there is no weighbridge capture or grading at the point of delivery.
Running in the product now
- Stores and stock control across multiple locations, with batch and expiry tracking, FEFO issuing, blind cycle counts and valued variance.
- Quality holds that are enforced — quarantined or damaged produce cannot be issued or sold until somebody releases it, with the reason and the person recorded.
- Procurement with approval thresholds, RFQ comparison, purchase orders, receiving and supplier performance scoring.
- True landed costs on imported inputs — freight, duty and clearing allocated to the receipt and carried into the cost you sell against.
- Double-entry accounting, one Payments Register, and M-Pesa both ways — paybill and till collection in, B2C and B2B payouts out.
- Kenyan payroll for staff on maintained PAYE, NSSF, SHIF and housing-levy rules.
The member layer — on the roadmap, and commissionable now
- Member register and per-member ledger. The foundation the rest of the co-op layer sits on, and the first thing we would build with you.
- Produce intake and grading — weight, grade and moisture captured at the scale, with a delivery ticket the member keeps.
- Input credit and check-off, so inputs issued as a member debt are recovered automatically from a later payout.
- Bulk member payouts. The M-Pesa rail is already live and already pays out; what we would add is the payout run that settles a whole season across a membership in one approved batch.
- Cold-chain and step-by-step loss tracking, including sensor feeds where a cooling facility already has them.
Every item above is work rather than a position — there is nothing in this list we would decline, which is why this page has no third column. Each is commissionable now on the same terms as everything else here: a written specification, a timeline and a price, before any money moves. The member register is the right place to start, because intake, check-off and payouts all resolve to a member. The evidence that this is a real offer rather than a sales line is Kenya, where the eTIMS transmission and the maintained statutory payroll engine were both built exactly this way, because clients asked for them. We will not name a date on this page, and we will name one in a quote.
Everything in the right-hand column is scoped work rather than a maybe — Kenya's eTIMS and M-Pesa integrations both exist because clients commissioned them, and the same route is open here. What we will not do is let you assume the member layer is live today: it is not, and if you need it running next month you should buy it from someone who already ships it. If your timeline has room, tell us what your season looks like and we will come back with a written scope, timeline and price before you commit to anything.
How teams get started
1
Start at the collection point
Weigh and grade deliveries against members with tickets they keep — fair intake is where cooperative trust is won.
2
Connect inputs and payments
Track input credit as stock and debt, recover it by check-off, and pay members to M-Pesa net of what they owe.
3
Measure losses and prove provenance
Track loss step by step and build the traceability that opens premium buyers and financing.
Guides from our blog
Agribusiness & Cooperatives 10 min
Agribusiness & Co-op Operations in Kenya: Intake, Payments & Inputs (2026)
A co-op sits between hundreds of farmers and a demanding market, and its value is trust — fair weighing and grading, correct on-time payments, and money that survives the journey. The disciplines that keep it.
Read
Agribusiness & Cooperatives 8 min
Member Produce Intake & Payments: Weighing, Grading & Paying Fairly
The moment produce hits the scale is when a co-op earns or loses trust. Weighing, grading, and paying fairly — and proving it — is the core of the cooperative promise.
Read
Agribusiness & Cooperatives 8 min
Farm-Input Credit & Stock Control: Lending Inputs Without the Leak
Advancing seed and fertiliser on credit grows farmers — and quietly loses money when it is tracked as neither stock nor debt. How to run check-off without the leak.
Read
Agribusiness & Cooperatives 13 min
Units of Measure: From Whole Numbers to Bags and Kilos
Stock is counted in whole units, which keeps every count unambiguous. One rule resolves the 12.5-kilo case — define the item as the smallest unit you ever transact — and where you need true fractional quantities and unit conversion, we can add them.
Read
Agribusiness & Cooperatives 14 min
One Person, Two Ledgers: Netting Input Credit Against a Produce Payment
A member you sell fertiliser to and buy maize from is a customer and a vendor, and nothing joins the two records. The instrument that gets you most of the way there, the sequence that survives an audit, and the accounting hole to tell your accountant about first.
Read
Agribusiness & Cooperatives 13 min
Who Is Holding the Fertiliser? Custody When Stock Belongs to a Place
An asset is held by a person; consumable stock is held by a place. That asymmetry is why spray gangs, pickups and satellite stores end up modelled as warehouse locations — the workaround, its limits, and when to use a real custodian instead.
Read
Questions we are asked here
Frequently asked questions
Does this handle member payments to M-Pesa?
The payment rail is live; the member layer on top of it is roadmap work. M-Pesa payouts already run from the product — B2C to a phone and B2B to a till or paybill — and every payment lands on one Payments Register with an approver against it. What is not built yet is what turns that into a member payout: a member register, a per-member ledger, graded intake tickets to sum a payment from, and a bulk run that settles a whole season in one approved batch. Those are scoped roadmap items we will build with you and price in writing — but they are not live today, so a co-op that needs member payouts running this season should plan for a build rather than a configuration.
How does input credit (check-off) work in the system?
The stock half works today and check-off itself is on the roadmap. Inputs are already tracked as stock — received against a purchase order with landed cost, valued, and recorded leaving the store. What does not exist yet is the debt half: a member account to carry the balance, and automatic netting of that balance against a later produce payment. Until that ships, co-ops run the credit ledger alongside us rather than inside us. Input credit and check-off are a defined build on our roadmap, and the item most co-ops ask for straight after the member register.
Can it help us meet buyer and export traceability requirements?
At batch level today, and at member level as roadmap work. Batch and serial traceability is live and genuinely strong — every inbound and outbound movement for a batch with its source document, quantities in and out, where the remainder sits, and a recall status per batch, traceable in both directions. What is missing is the link back to the individual farmer, because that needs the member register and graded intake records that are still on the roadmap. So we can prove what happened to a consignment now, and prove who supplied it once the member layer is built.
Is this suitable for a small cooperative or a single input dealer?
It depends which side you are buying for, and the honest answer differs. An input dealer or agrovet fits what runs today: stock across locations, procurement with approval thresholds, landed cost on imported inputs, invoicing, M-Pesa collection and Kenyan payroll. A cooperative buying for the member-facing side — intake, grading, check-off, member payouts — is buying roadmap rather than product: that layer is scoped and commissionable, but it is not live. If you need it running next season, buy from someone who already ships it. If your timeline has room, tell us what your season looks like and we will come back with a written scope, timeline and price.
Bring one collection point to a demo
See produce weighed and graded against members, input credit recovered by check-off, and members paid to M-Pesa — all on one ledger.