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For property managers & landlords
Rent and service charge reconciled to the unit, maintenance tracked from report to verified fix, deposits held in trust, and owner statements generated on demand — the whole managing-agent operation on one system.
If any of these ring true, you are exactly who this was built for.
Rent lands across M-Pesa, three banks, and cash with vague references — and the first week of every month goes to working out who actually paid.
Repairs handled by phone calls and receipts: nothing tracked, nobody sure what was approved, and owners billed for work no one verified.
Deposits, landlord funds, and the agency's own income sit in one account — until a refund or remittance is due and the pool will not stretch.
Every landlord wants to know what their property earned and cost — and each statement is rebuilt manually, late, and inconsistently.
Each capability links to a deeper feature tour.
One invoice per unit with a unique reference; M-Pesa and bank payments matched automatically, so collection reconciles itself.
Overdue balances flagged and aged by 30/60/90 days per unit and building, so follow-up is prioritised, not guessed.
Every repair tracked from reported to verified to closed, approved before spend and costed to the right unit and owner.
Deposits and landlord funds tracked separately from operating cash, per unit and per owner — refundable and remittable on demand.
Parts and contractor spend flow through approved purchase orders, so maintenance money is controlled, not a cash run.
What each property earned, cost, held, and remitted — generated from a ledger that reconciles, not typed the night before.
Load units and issue referenced invoices — M-Pesa and bank payments start matching themselves, and the matching week disappears.
Repairs become verified work orders; deposits and landlord funds are walled off and tracked per unit and owner.
Earnings, costs, deposits held, and remittances reconcile into a clear statement per landlord, on demand.
A managing agent is trusted with other people's buildings and other people's money. The four disciplines — collection, maintenance, trust funds, and owner reporting — that keep both in good order.
Collection is the heartbeat of an agency and where most bleed time. The cycle that ends the monthly matching game, ages arrears into a managed list, and reconciles every channel.
Maintenance is where agencies lose money and trust at once — through repairs nobody tracked, approved, or verified. A work-order discipline from report to verified-closed.
Yes — that is central to it. Each unit's invoice carries a unique payment reference, and M-Pesa (and bank) payments made with that reference match to the correct unit automatically. Unreferenced or partial payments land in a short exceptions queue with suggestions, so reconciliation becomes a daily glance instead of a week of matching narrations by hand.
Deposits and landlord funds are tracked as their own pools, distinct from the agency's operating money, per unit and per owner, with every movement attributed. You can state the exact deposit held for any unit and refund or remit on demand — the segregation that protects both the money and the agency's reputation.
Yes. Because rent collected, fees earned, maintenance costed, and deposits held all reconcile in one system, an owner statement — what the property earned, what it cost, what was held, and what was remitted — is generated on demand rather than assembled by hand.
Yes — a small agency or an individual landlord with a handful of units benefits most, because the manual matching and record-keeping burden falls hardest where there is no back office. Start with referenced collection, which removes the monthly matching game immediately, and add maintenance and trust-fund tracking as the portfolio grows.
See referenced rent reconcile itself, a maintenance work order run to verified completion, deposits held in trust, and an owner statement generated on the spot.