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Assets for Kenya
Registers that track reality — custodians by name, movements approved, verification by phone, maintenance on schedule, and disposals on the record.
If any of these ring true, you are exactly who this was built for.
Accurate the day it was typed; fiction after two office moves and one staff exit.
No named custodian means no accountability when it walks.
Generators and vehicles get attention only after they fail — at the worst moment.
Assets vanish from use but never from the books — until an audit asks.
Each capability links to a deeper feature tour.
Tags, serials, values, funding references, condition, and full history per asset.
Issue to people, not places — with signed issue and return, and exit clearance built in.
Transfers between offices and sites approved and logged; the register tracks reality.
Physical checks by phone — offline-capable, with photos and condition notes.
Service intervals and history per asset — breakdowns become the exception.
Write-offs and disposals with approvals; registers and reports export in minutes.
Running in the product today
Absences — on the roadmap, and commissionable now
What we would decline, and would rather say now
A real depreciation engine — per-class rates, a method, a convention and journal postings — is scoped, priceable work rather than a research problem, and so is a scanning integration. Both are commissionable now on a written specification, a timeline and a price agreed before any money moves. The evidence this is a genuine offer is Kenya, where the eTIMS transmission and the statutory payroll engine were both built exactly that way.
The distinction worth carrying into a shortlist: your finance system knows what you own and what it is worth; this knows who has it, where it went and what condition it came back in. Those are different registers answering different questions, and the second one is the one that gets asked in an audit or after a loss. Run both.
Your existing list loaded — tags, values, locations, custodians.
A mobile verification round reconciles the register to reality.
Movements, maintenance, and quarterly checks keep it reconciled forever.
Donor-funded equipment is held in trust — the register fields, custody rules, verification rhythm, and disposition reports that prove the trust was kept.
eTIMS mandates, M-Pesa-native operations, multi-branch growth — the forces pulling Kenyan SMEs off spreadsheets, and how the successful ones sequence the move.
License models, the implementation costs nobody quotes upfront, honest three-year totals in KES, and the questions that expose hidden pricing.
Questions we are asked here
Everything above your capitalization threshold plus attractive items regardless of value — phones, laptops, cameras, tools. A common Kenyan policy registers from KES 5,000–10,000 upward.
Yes — received purchase orders can create assets directly, inheriting supplier, cost, and funding reference, so the register grows from transactions instead of manual entry.
Custodian clearance lists everything issued to the person; returns are recorded at handover and gaps surface before final dues — not after.
Yes — assets carry funding grant tags, and per-grant disposition reports for donor closeouts export in minutes. See the NGO asset management page for that workflow.
Bring your current asset list — watch it become a living register with custody and history.