Warehouse Control Surface

Know where stock is, why it moved, and what needs action next.

AWRA warehouse management connects locations, item movements, transfers, counts, approvals, and scan workflows so teams can run daily warehouse work without losing control of the audit trail.

Locations Structured

Movements Traceable

Scans Fast

Start Warehouse Setup Book Workflow Demo

Multi-Warehouse Bins & Shelves Stock Transfers Counts & Adjustments Scan Workflows

Receiving Controlled

Transfers Approved

History Audited

Location model

Turn physical storage into a reliable digital map.

Warehouses, rooms, zones, shelves, bins, and holding areas become operational records. Teams know where items belong, where stock is waiting, and which movements need approval or review.

Warehouse Structure

Represent branches, stores, zones, shelves, and bins with a consistent location model.

Item Placement

Tie stock to meaningful storage locations for faster search, counts, picking, and transfers.

Exception Areas

Use quarantine, damaged, returns, and staging locations without mixing them into normal stock.

Location Visibility

See low stock, movement activity, and branch-level availability without manual consolidation.

Location capacity

See which shelves are full before the next delivery finds out.

Give a location a capacity in stock units and AWRA shows it as a percentage full on the location list, flags anything over, and raises a Smart Alert listing the fullest locations first. It warns. It never refuses a receipt — the lorry is already at the door, and a stock record that says the goods are somewhere else is worse than a full shelf.

Industrial Area store · locations

on hand / capacity

Bay A · pallet racking1,640 / 2,000 units 82%

Bay B · bulk floor940 / 1,500 units 63%

Cold room 1388 / 400 units 97%

Returns cage128 / 80 units 160%

Dispatch staging45 / 300 units 15%

The white line is 100 per cent. The returns cage holds 128 units against a capacity of 80 — 160 per cent full, and flagged.

Locations over capacity Medium

Returns cage128 / 80 units

OwnerPeter Otieno, warehouse lead

StateAcknowledged · clears itself when the cage is back under 80

What happens on a receipt into a full location

The receipt posts, into the location it was received into. Stock is recorded where it physically is.
The location list shows the new percentage and the over-capacity flag.
The Smart Alert in the Ops Center picks the location up, with on-hand against capacity.
Editing the location while it is over says so, with the units it holds against its capacity.

Smart Alerts Ops Center

Warehouse locations — what ships today, and what we can add

What AWRA OpsHub does today

A capacity on each location, counted in stock units, saved from the create and edit screens and from the API.
Percentage full and an over-capacity flag on the location list, from on-hand against capacity.
A Locations over capacity Smart Alert in the Ops Center, fullest first, which can be given an owner, acknowledged, and resolves itself once the location is back under.
A warning on edit when a location is left over its capacity.
Receipts that proceed into a full location, so the stock record stays true to the shelf.
A location that must belong to the warehouse it is used with, checked on the server for every form, the API and the mobile queue.
Stock reservations per warehouse for confirmed sales orders, enforced on every outbound path.

More we can add to your workspace

A capacity warning on the receiving screen itself, at the moment a receipt is about to tip a location over.
Weight, volume or dimensions on an item, so capacity can be expressed in something other than stock units.
A utilisation trend over time, showing which locations are filling and how fast.
Directed putaway — a capacity-aware suggestion of where an incoming line should go.

Where we point you to a specialist

We recommend against a hard block on a full location, and that is a position we hold. A control that is satisfied by receiving into the wrong bin on paper produces a stock record that is wrong on purpose, and we built the warning instead.

Capacity is stored, measured and alerted on already, so the receiving-screen warning and the trend are small additions to data that exists. Tell us how your stores measure full.

Movement workflow

Receiving, transfers, counts, and adjustments in one operational chain.

Warehouse work is not one screen. It is a chain of actions that must remain fast for staff and trustworthy for managers.

Receive Stock

Capture incoming items from procurement, returns, or opening stock into the correct warehouse location.

Transfer Stock

Move stock between warehouses, shelves, and operational areas with status and approval context.

Count And Adjust

Record physical counts, investigate variance, and preserve reason codes for adjustment history.

Resolve Exceptions

Flag damaged, missing, returned, and incorrectly placed stock so exceptions do not disappear into normal inventory.

Keep The History

Every meaningful stock action feeds a movement trail for review, reconciliation, and accountability.

Scan-enabled operations

Make the warehouse floor faster without making it loose.

Warehouse teams can scan item labels, asset labels, and location context from mobile workflows while managers keep permission, approval, and policy controls intact.

Lookup Scan & Act

Offline Queued Work

Controls Role-Aware

Evidence Audit Trail

Warehouse governance

Fast enough for the floor, controlled enough for finance.

Warehouse controls should help people move quickly while preserving the evidence needed for procurement, sales, accounting, and leadership decisions.

Approval Rules

Sensitive transfers and adjustments can require review before the stock record is finalized.

Reason Codes

Variance, damage, returns, and corrections carry business context instead of vague notes.

Role Boundaries

Floor users, supervisors, and managers can operate with different access levels.

Cross-Module Signals

Procurement receipts, sales demand, transfers, and reports all benefit from cleaner stock history.

Common questions

Warehouse workflows without the guesswork.

Can we use barcode scanners?

Yes. AWRA supports scan-oriented workflows through mobile and compatible barcode input patterns.

Can stock move between warehouses?

Yes. Transfers can carry origin, destination, status, approval context, and stock movement history.

How do we handle damaged stock?

Use controlled locations and reason-coded adjustments so damaged or quarantined stock stays visible.

Can a location have a capacity?

Yes, in stock units. The location list shows each one as a percentage full, and a Smart Alert lists any location over its capacity. A receipt into a full location still posts — the alert is a warning, never a block.

Can stock be held back for an order?

Yes. A confirmed sales order reserves its stock at the order’s warehouse, and nothing else can sell, transfer or issue it. See stock reservations and backorders.

Does this connect to procurement and sales?

Yes. Warehouse records support procurement receiving, sales stock visibility, reporting, and accounting controls.

Help Center

Need a quick answer while you read?

Run inventory, procurement, assets, sales, and field work with approved AWRA guidance for setup, migration, integrations, security, pricing, and support.