Document Vault and Compliance Evidence — Assessment

So files can be found, reviewed, protected, and explained later So file names can be ignored So all users can download everything So records can be deleted faster

A trace of who accessed what and when A way to bypass roles A hidden copy with no owner A deleted audit trail

Reducing daily clutter while preserving records that may still matter Destroying evidence immediately Changing user passwords Approving purchase orders

Connected documents and operational context for a specific review question A random folder of unrelated files Only the newest screenshot No source records

After role changes, exits, or sensitive responsibility changes Only after every file is public Never Only when the logo changes