AWRA Help Center

Asset Register

The Asset Register is the main list of all tracked assets in your organization. It is where asset managers create records, search by code or barcode, review current status, and open each asset's detail page.

Key Asset Fields

• Asset code: The primary identifier your organization uses for the asset.
• Barcode or QR code: The scannable identity used for labels and fast lookup.
• Name and category: A clear description and grouping for reporting.
• Serial number, model, and manufacturer: Useful for IT equipment, warranty checks, and audits.
• Purchase date and cost: Helpful for finance, warranty, capitalization, and lifecycle review.
• Condition and status: Shows whether the asset is available, assigned, checked out, in transit, damaged, lost, under maintenance, or retired.
• Current custodian and location: Shows who has the asset and where it is expected to be.
• Expected return date: Used for overdue return tracking.

Tracking Modes

Use individual tracking when every item needs its own identity, such as one laptop or one vehicle. Use quantity-pool tracking when your team controls a pool of similar reusable assets and needs to know how many units are with each person, department, warehouse, or location.

Creating From Inventory

Some assets begin as inventory items. When an item becomes accountable equipment, create an asset record from inventory so the asset can be tracked by custody, movement, condition, and return history.