AWRA Help Center

Item setup is one of the most important first workflows in AWRA. A well-created item makes receiving, transfers, stock counts, reorder alerts, procurement requests, sales invoices, POS sales, scanner labels, and reports easier to trust.

Who Uses This Walkthrough

• Inventory users creating or cleaning item records.
• Warehouse teams preparing barcode or scanner workflows.
• Procurement users who need items available on requests and POs.
• Sales and POS users who need items available for quotations, invoices, and counter sales.

Before You Start

• You can access Inventory and create or edit items.
• The item category, unit of measure, warehouse, and location are known.
• You have a clear item name, SKU or item code, reorder point, and optional barcode.
• You know whether the item is stocked, sold, purchased, scanned, valued, or reported by warehouse.
• You have any required photo, specification, supplier reference, or attachment.

Steps

1. Open Inventory, then go to Items.
2. Search by item name, SKU, barcode, and common spelling first to confirm the item does not already exist.
3. Select Add Item or Create Item.
4. Enter item name, description, SKU or item code, category, and unit of measure.
5. Add reorder point, barcode, warehouse, location, cost, selling price, tax, or attachment details if your organization uses them.
6. Confirm whether the item should be available for procurement, sales, POS, scanner lookup, or reports.
7. Save the item and open it again to confirm details are correct.
8. Test the item in the next workflow that will use it, such as receiving stock, transfer, request, invoice, or POS sale.

Success Check

• The item appears in the item list and search results.
• The item can be selected in receiving, transfer, checkout, procurement, sales, or POS workflows where relevant.
• The category, unit, warehouse, and barcode details match the physical item.
• Reports group the item under the expected category and warehouse.

Common Mistakes

• Creating duplicates because users did not search by SKU, barcode, or alternate names.
• Using the wrong unit, such as cartons instead of pieces.
• Skipping reorder point or barcode when those fields drive alerts and scanner work.
• Assigning the item to the wrong warehouse or category.