AWRA Help Center

AWRA keeps money clear and consistent. Your books are kept in one base currency. A quotation, invoice or supplier bill can be in another currency, and it reaches the books in base currency at the exchange rate recorded on it. Separately, you can choose to view figures in another currency on screen for convenience.

Who Uses This Page

• Organization admins choosing a display currency.
• Finance staff recording the exchange rate on a foreign-currency invoice or supplier bill.
• Anyone reviewing dashboards, reports, and lists.
• Anyone with a question about plan pricing.

Your Organization Currency

Your organization has one base currency, based on your country. The general ledger and every financial statement are kept in it, which keeps your books consistent. You can see it in Account → Organization settings. If you ever need it changed, contact the AWRA team.

Invoices And Bills In Another Currency

A document takes its currency from where it started. An invoice raised from a quotation in US dollars is a US dollar invoice, and a supplier bill against an order quoted in euros is a euro bill. The document itself keeps showing its own currency, to the customer or supplier and on its PDF. What changes is how it reaches your books.

1. Open the invoice or bill. A foreign-currency document with no rate yet shows an Exchange rate needed panel.
2. Enter the rate as base-currency units per one unit of the document’s currency on the document date, for example 129.50 KES per 1 USD.
3. Press Record rate and confirm. The rate is fixed once saved, because the postings made with it have to keep agreeing with the document.

Recording the rate posts everything that was waiting for it, converted at that one rate: the invoice’s revenue, its credit notes and payments, or the bill’s expense, VAT, withholding and payments. Online collections and POS sales in another currency post the same way from the rate on their sale. On an invoice, recording the rate needs the permission to edit invoices; on a bill, the permission to approve supplier bills. A bill against a purchase order with no rate of its own takes the rate its goods were received at.

Payments At A Different Rate

When you record a payment against a foreign-currency invoice or bill, the payment form has an optional rate on the day paid. Leave it empty and the payment settles at the document’s own rate, with no difference. Enter the day’s rate and the payment settles the receivable or payable at the document’s rate, the cash at the day’s rate, and the difference is booked to Exchange Gains and Losses as a realised gain or loss.

• No rate, no posting. A foreign-currency document without a rate is kept off the ledger and says so on its page (“Ledger posting waiting for an exchange rate”). AWRA never fetches a rate at posting time, and every refused posting is in the audit log.
• A payment in a third currency (a euro payment against a dollar invoice) stays waiting and flagged until it is settled another way.
• Being built: period-end revaluation of open foreign balances (unrealised gain or loss), accounts held in their own currency, automatic daily rate capture, and a rate on the purchase order itself (receipts are valued at the spot rate today).

Viewing Figures in Another Currency

You can set an optional display currency for your organization. When set, dashboards, on-screen reports, and list views show your figures in that currency as a clearly-marked approximate value, so you can read totals in a currency you think in.

1. Open Account → Organization settings.
2. Choose a Display currency, or leave it blank to keep your own currency.
3. Save. Dashboards, reports, and lists now show the approximate amounts.
4. To switch back, clear the display currency.

What Always Stays the Same

The display currency only changes what you see on dashboards and lists, and it is an approximate on-screen value. It never touches:

• Invoices, receipts and supplier bills, which stay in the currency they were raised in.
• Customer statements.
• The general ledger and the statements and reports you export, which are in base currency at each document’s recorded rate.
• Every PDF.

Reports that list documents never add different currencies into one figure or convert at an invented rate. The ledger converts once, at the rate recorded on each document.

Plan Pricing & Payment

AWRA subscription plans are shown in US Dollars as a simple reference price, and you pay in your local currency using familiar methods such as M-Pesa and card. Annual plans include one month free.

Partners

In the partner portal, partners are paid in their local currency and can also choose a display currency to view their figures in a currency they prefer.