AWRA Help Center

A stock transfer should explain where stock came from, where it is going, who sent it, who received it, what quantity moved, and whether anything changed in transit. Transfers are better than adjustments when the stock still exists but has moved to another place.

Before You Start

• You can access transfer creation, dispatch, or receiving based on your role.
• The source and destination warehouses or locations exist in AWRA.
• The item has enough available stock in the source location.
• You know the transfer reason, destination contact, expected date, and transport or handover reference if used.
• Any required approval is complete before physical movement begins.

Steps

1. Open Inventory, Transfers, or the warehouse transfer page used by your team.
2. Create a transfer and select source warehouse, destination warehouse, item, unit, and quantity.
3. Add reason, expected date, notes, and attachment or handover document if required.
4. Submit for approval if your organization requires approval.
5. Dispatch the transfer only after goods are physically prepared and verified.
6. At destination, inspect goods and receive the actual quantity.
7. Record shortage, damage, rejection, or difference before closing.
8. Review movement history to confirm the source decreased and destination increased correctly.

Transfer Status Checks

Common Mistakes

• Using adjustment instead of transfer.
• Dispatching from the wrong warehouse or location.
• Receiving full quantity when only part arrived.
• Leaving transfers in transit for too long.
• Not attaching handover or transport evidence when required.