AWRA Help Center

Open Accounting → Journal and choose General Ledger in the accounting sidebar. Across the top are the number of ledger accounts with activity, the total number of entries and the latest activity. Below, each account is shown as its own card — ten per page — with the date, description, debit, credit and running balance of every entry, newest first, and the account’s closing balance marked debit or credit.

How Balances Are Shown

• Each balance is shown as a positive amount marked with the side it sits on — debit or credit — rather than as a negative number.
• Assets and expenses normally sit on the debit side; liabilities, equity and revenue on the credit side. A balance on the unexpected side — a bank account that is overdrawn, a supplier you have overpaid — is a prompt to look.
• Only accounts with at least one entry appear. A new account shows up after its first posting.

Tracing A Figure

1. Find the account on the income statement, balance sheet or trial balance.
2. Open it here and read down its entries; each description and reference names the document that posted it (a bill, a payment, a POS sale, an MJ manual journal, and so on).
3. For a filterable list across all accounts — by debit or credit, a date range, or large entries only — use the journal.

The Trial Balance

Trial Balance, in the same sidebar, lists every account with a balance on its debit or credit side and totals the two columns. Equal totals mean every posting was balanced; a difference is a reason to contact support with the screen in hand.

Why Entries Do Not Move

Entries are written by the documents that cause them and by manual journals; nothing here is edited by hand. Once a month is closed under Accounting Periods, nothing dated in it can be posted, changed or removed. To correct a figure, correct or reverse the source document, or post a manual journal in an open month.

Common Mistakes

• Reading an account’s side the wrong way. Check whether the closing balance is marked debit or credit before comparing it with a statement.
• An account balance with no classification. Statements list such accounts separately. Classify the account in the chart of accounts so its balance lands on the right statement.

Related

• Journal Entries — manual journals and closing a month.
• Financial Reports — the statements built from the ledger.
• Chart of Accounts — accounts and their classification.
• Bank Reconciliation — agreeing the bank account to the statement.
• General ledger — the feature page.