AWRA Help Center

Open Procurement → Purchase Orders and choose Reorder in the row of links at the top of the page. The screen lists every item at or below its reorder point, with its stock, its reorder point, what is already on open orders, and a suggested quantity, supplier and unit price. An item appears here only once it has a reorder point set on the item.

With more than one warehouse, Stock in at the top counts stock and open orders for a single warehouse instead of all of them together, so a branch that is short shows up even when the total looks fine. A user tied to one warehouse always sees that warehouse.

How The Suggestion Is Made

• Supplier: the item’s preferred supplier, else whoever it was last ordered from.
• Unit price: the last price paid to that supplier, else the item’s buying price.
• Quantity: the item’s reorder quantity when it has one, otherwise enough to bring stock up to twice the reorder point — in both cases less what is still to arrive on open orders. Goods already received against an order are not counted again, and an order paid before delivery still counts until its goods are in. If enough is on its way, the suggestion is zero.

A row is ticked for you when it has a suggested quantity and a supplier. Every value can be changed before anything is created.

Creating The Orders

1. Choose where the goods should arrive under Deliver to and, if you use them, a Location. A user tied to one warehouse orders into that warehouse.
2. Tick the items to order and adjust the quantity (whole units), supplier and unit price on each. Every ticked item needs a price above zero, because the order goes to the supplier as soon as it is created.
3. Press Create and send orders. One purchase order is created per supplier and sent to each one straight away, and you land on the purchase orders list with their numbers. A supplier with no email address on file is named in a warning, and that order has to be sent by hand.

These orders do not pass through a quotation approval. To cap them, set Largest order the Reorder page may send in Settings → Procurement: an order to one supplier above that total is refused and has to be raised as a requisition. With no amount set, there is no cap.

Each order is labelled as a direct award, so it is clear it skipped a competitive RFQ. From there it behaves like any other order: receiving, the three-way match, the supplier bill and payment.

Permissions

Reorder needs the permission to create purchase orders — the same one the purchase order screens use.

Common Mistakes

• An item that never appears. Check it has a reorder point above zero and its stock is at or below it.
• A row with no supplier. The item has no preferred supplier and has never been ordered. Choose one on the row, or set a preferred supplier on the item.
• Ordering twice. The on-order column counts open purchase orders. If the suggestion is zero, stock is already on its way. Pressing the button twice, or resubmitting the page after going back, does not create the orders again.

Related

• Purchase Orders — what each reorder becomes.
• Supplier Bills — billing the order once the goods arrive.
• Supplier bills & payables — the feature page.