AWRA Help Center

Prequalification is the front door to your supplier base. Instead of collecting company documents over email and re-typing them, you publish an application link; a supplier completes it and uploads their paperwork without needing an account; your team reviews, asks for anything missing, and approves. An approved application becomes a vendor and can then be invited to RFQs like any other.

The Pipeline

1. Apply. The supplier opens your public application link, completes their profile, selects the categories they supply, and uploads documents.
2. Review. Applications land in a queue you can work by category. Each one shows the profile, the documents, and the evaluation.
3. Request information. Anything missing or expired can be sent back to the supplier without rejecting them.
4. Decide. Approve, reject with a reason, or mark for requalification later. Approved suppliers can be flagged as preferred.
5. Become a vendor. Approval creates the vendor record — no re-keying — ready for RFQs and purchase orders.

Scoring Is Advisory — A Person Approves

Applications are scored and documents are checked automatically to save reading time: the evaluation flags gaps, weak or missing paperwork, and category mismatches. It never approves anyone. Every decision is taken by a reviewer in your organization, and the score is there to order the queue, not to replace judgement.

Your Applications Are Yours Alone

Prequalification is scoped to your organization. Applications submitted through your link are visible only to your reviewers, and your public link resolves through your own workspace address rather than exposing any internal identifier. Suppliers see a form, not your system.

Who Can Do What

• Viewing applications and documents needs the vendor view permission.
• Every decision — approve, reject, request information, requalify, mark preferred — needs the vendor add permission.

If the menu item is missing, that is a permission difference: see the Permissions Guide.

Documents After Approval

Supplier documents do not stop at review. They can be kept in the Document Vault with an access record, which is what an auditor asking "prove this supplier was qualified before you bought from them" actually needs. Ongoing performance after award is tracked in Supplier Reviews.